Coordinator, Events at Excel Sports Management

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

70000.0

Posted On

28 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Logistics, Administrative Tasks, Operational Logistics, Client Deliverables Tracking, Sponsorship Fulfillment, Hospitality Offerings, Fan Engagement, Ticketing, Credential Fulfillment, Talent Coordination, Budget Management, Volunteer Coordination, Communication, Organization, Interpersonal Skills

Industry

Spectator Sports

Description

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve. Excel Sports Management is an Equal Opportunity Employer (EOE). Position Summary: The Excel Events division is looking for an Events Coordinator. This position will be responsible for assisting with planning, logistics, and execution for LPGA, amateur and celebrity golf events. Essential Duties & Responsibilities: Assist tournament event staff with day-to-day responsibilities, administrative tasks, and operational logistics. Support the management, upload, and tracking of client deliverables across internal systems. Maintain internal tracking tools and core on-site documents including rooming lists, confirmation sheets, transportation manifests, F&B schedules, and related materials. Support sponsorship fulfillment efforts, including maintaining sales materials, building presentations, and updating existing collateral as needed. Assist in fostering strong sponsor relationships by ensuring timely, accurate delivery of contracted benefits and exceptional service throughout the event lifecycle. Contribute ideas to enhance hospitality offerings, fan engagement experiences, and new sponsorship categories. Aid in client ticketing and credential fulfillment processes. Coordinate and orchestrate amenities, communications, and logistics for talent, players and caddies at events, including food & beverage, lodging, courtesy cars, childcare, credentials, and registration. Assist with ongoing player and talent communication (Fact Sheets, itineraries, general inquiries, etc.). Lead community outreach efforts and grassroots marketing initiatives to bolster tournament visibility and support local engagement. Assist with planning and execution of tournament special events, such as Women’s Leadership Summits, junior clinics, clinics, and player appearances. Provide support with budget management including building, updating, and reconciling event budgets. Prepare materials such as event briefs, recaps, itineraries, and staff plans for internal and external use. Collaborate with the Volunteer Coordinator to support volunteer program activities, including application development, registration processes, training sessions, uniform distribution, catering needs, communication, and overall program administration. Travel to designated tournaments and events to support ticketing, transportation, housing, special event operations, hospitality, and additional assigned areas. Execute special projects or other duties as assigned. Education & Experience: Bachelor’s Degree required; 1-2 years of experience in Golf Management and/or Event Coordination preferred. Knowledge, Skills and Abilities: A passion for the game of golf and event planning is ideal Excellent organization, communication, and interpersonal skills Strong initiative and ability to manage priorities, deadlines while maintaining a high level of quality and accuracy Strong knowledge of PC-based word processing, Excel, PowerPoint, and e-mail applications, etc. (Microsoft family) Understanding and interest in the sports sponsorship landscape, key industry players, market values and activation concepts Ability to demonstrate uncompromised judgment and discretion regarding interpersonal relationships. The pay range for this position is: $67,500- $70,000 per year. This position is also eligible for benefits and discretionary bonus. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the California and New York City Salary Transparency Law. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. This position is not eligible for sponsorship. Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.

Responsibilities

This role involves assisting with the planning, logistics, and execution of LPGA, amateur, and celebrity golf events, including managing day-to-day operational tasks and supporting sponsorship fulfillment efforts. Key duties include coordinating talent amenities, managing internal tracking tools, leading community outreach, and assisting with budget preparation and reconciliation.