Coordinator, Gift and Estate Administration at Nature Conservancy of Canada (NCC)

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Full Time

Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

0.0

Posted On

31 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Communication Skills, Estate Administration, Major Gift Administration, Organizational Skills, Interpersonal Skills, Raiser's Edge, MS Office, Planned Giving Fundraising, Team Collaboration, Prioritization, Problem Solving, Data Management, Report Preparation, French Language

Industry

Non-profit Organizations

Description

Full-time, Permanent Hybrid – Toronto, ON Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a Coordinator, Gift and Estate Administration to join a team committed to protecting our most important natural areas and the plants and animals they sustain. NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962, we have brought people together to conserve and restore more than 15 million hectares across Canada. NCC takes a collaborative, evidence-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on. NCC recognizes that we work on lands that have long been cared for by Indigenous Peoples under their own laws and knowledge systems. We are committed to transforming how we do our work, advancing Reconciliation through conservation, and working with Indigenous Peoples in meaningful, respectful, and supportive ways. Purpose and General Description The Coordinator, Gift and Estate Administration is a key member of the Planned Giving team. Under the leadership of the Director, Planned Giving, the incumbent supports the daily administration of estate distributions and major gifts. This role requires exceptional attention to detail and strong communication skills to liaise effectively with lawyers, estate executors and trustees, financial planners and wealth managers. KEY RESPONSIBILITIES: Estate Administration: * Manage approximately 100 active estate files. * Liaise with estate executors, trustees, legal and financial professionals to review and respond promptly to estate notifications, updates, and distributions, ensuring compliance with all requirements. * Correspond with estate representatives by preparing thank-you letters, distribution documentation, and tax receipts * Exercise due diligence when reviewing statements of account, notices, and releases; identify potential complexities and keep the Director, Planned Giving informed. * Identify complex or contested estates and collaborate with the Director, Planned Giving, and other charitable beneficiaries to assist in resolution. * Accurately create and maintain estate records, proposals, constituent coding, and actions in Raiser’s Edge. * Collaborate with the Senior Development Officer, Planned Giving, to ensure the accuracy and maintenance of donor and prospect records in Raiser’s Edge. * Monitor and analyse program results, preparing regular revenue and forecast reports. * Perform other projects and duties as assigned. Major Gift Administration: * Coordinate the distribution of gift of stock notices to both Provincial and National Development and Finance teams. * Complete revenue forms accurately and in a timely manner. * Update database accordingly to reflect donor detail changes and updates (addresses, email, etc.) * Prepare thank-you letters and receipts for national gifts of stock. REQUIRED SKILLS AND ATTRIBUTES * University degree or equivalent. * Minimum 2 years of relevant experience in the non-profit sector or equivalent. * Knowledge of Planned Giving fundraising is an asset. * Excellent oral and written communication skills. * Proven ability to prioritize tasks, work independently, and meet deadlines. * Highly organized with exceptional attention to detail. * Ability to effectively handle multiple tasks and priorities with a great deal of accuracy. * Strong interpersonal skills and ability to work collaboratively as part of a team. * Experience using Raiser’s Edge fundraising and proficiency in the use of MS Office (e.g. Word, Excel and PowerPoint). * French language is an asset. Application Deadline November 21, 2025 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST At NCC, we're committed to providing a healthy, safe, barrier free and inclusive, workplace, where respect and diversity are recognized assets. We strive for bold conservation achievements in which equity, diversity and inclusion (EDI) are the norm. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. NCC implements an employment equity program and encourages members of designated groups to self-identify. Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, contact us by email at hr@natureconservancy.ca [hr@natureconservancy.ca] to make any required arrangements. If you have questions regarding accessible employment at NCC, please email us at hr@natureconservancy.ca [hr@natureconservancy.ca].

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Responsibilities

The Coordinator, Gift and Estate Administration manages estate files and liaises with various stakeholders to ensure compliance and proper documentation. This role also involves coordinating major gift administration tasks and maintaining accurate records in the database.