Job Title: Coordinator, Human Resources
Division: People and Services
Reports to: Manager, Human Resources
Who We Are:
A career at BC Infrastructure Benefits (BCIB) grows opportunities in the skilled construction trades and helps build respectful jobsites free from discrimination and harassment. BCIB is the progressive employer on major public infrastructure projects in British Columbia. We are building a diverse, skilled workforce to support the construction industry in British Columbia now and in the future.
At BCIB, our commitment to diversity and inclusion is central to our mandate and our values. We value every voice, share every challenge, limitless in our pursuits, and welcome any excuse for a potluck. If you are looking for an exceptional place to work where you can make a positive impact across the province and enjoy a culture of belonging, consider a career with BCIB.
BCIB has been recognized as one of BC’s Top Employers and as one of Canada’s Best Diversity Employers.
Find out why:
Top Employer: BC Infrastructure Benefits Inc. / BCIBer: BC Infrastructure Benefits Inc. / BCIB
Job Summary:
This role will be reporting to the Manager, Human Resources. The Coordinator, Human Resources and Corporate Services will assist in the implementation, coordination, and support of human resources and corporate services activities and initiatives for corporate employees, such as employee onboarding, training, benefits administration, recruitment, and tracking policies, in addition to supporting corporate services related duties.

Essential Duties & Responsibilities:

• Respond to employee inquiries, coordinate to the appropriate HR support level and provide support to the HR Manager as required.
• Support with maintenance and updates to the employee resources repository.
• Responsible for organizing and maintaining and updating employee records.
• Create corporate employee job descriptions, offer letters, employment letters and other documents.
• Support the HR department in recruitment and resource planning including screening interviews, interviews, reference checks and other related items.
• Conduct on-site orientation for all new hires, including office and building tours and facilities review.
• Coordinate the new hire process, including processing employee documentation, access forms and other related documentation, ensuring a streamlined and positive experience for all new hires to the organization.
• Support the HR department with processes relating to the employee lifecycle, including, but not limited to, onboarding, employment changes, performance management, training, policy tracking, and the end of work process.
• Process and monitor corporate employee tickets via the HR workflow system, including processing leaves in the Peoplesoft system.
• Coordinate and implement training programs and workshops for new hires and current employees.
• Responsible for the administration and coordination of corporate employee benefits and pension including processing employee enrollment, plan changes, employee communications, change requests and terminations.
• Support the department with HR initiatives, such as employee engagement programs, events, team building and health, safety and wellness initiatives.
• Support and champion initiatives related to improving the employee experience with strong focus on culture, and equity, diversity, and inclusion.
• Prepare HR reports and analyze data to support decision-making.
• Research and take the initiative to suggest and implement improvements to the employee lifecycle and experience.
• Stay informed about changes in employment laws and regulations to ensure company compliance

Corporate Services

• Provide general administrative and office support including answering the main line, handing incoming enquiries, handling mail and couriers.
• Responsible for ensuring the boardrooms are set up for internal and external meetings, including document prepping, catering and AV set up as required
• Responsible for conducting office walkthroughs to ensure office and kitchens are tidy and printer areas are organized and stocked as required.
• Supporting HR Manager with facilities as needed.
• Coordinate the travel process and organize travel requirements as needed.
• Support departmental administrative tasks as required.
• Provide administrative support to the Executive team as required.
• All other duties as required to support HR and Office functions for the department.

Qualifications & Years of Experience:

• Human Resources Certificate required.
• Human Resources Diploma or/and Degree is an asset.
• 3 years of experience in a coordinator role supporting a small to mid-size organization with HR and administration.
• Experience formatting documents.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience in government and/ or crown corporations is an asset.
• First Aid certification is an asset.
• An equivalent combination of education and experience may be considered.

Preferred Skills:

• Strong written and verbal communication skills.
• Strong time management and organizational skills.
• A self-motivated professional with a high level of initiative, a sense of urgency, and a strong sense of leadership.
• Ability to establish and maintain effective, professional, collaborative working relationships with staff at all levels of the organization.
• Proven ability to handle highly confidential information with discretion and tact.
• Excellent planning and organizational skills; proven ability to work in a fast-paced work environment.
• Attention to detail.
• Ability to problem solve.
• Ability to adapt to organizational, process, and system changes.
• Excellent presentation skills.

Supervisory Responsibilities:

• This role has no supervisory responsibilities.

Work Schedule:

• Full time: 37.5 hours per week
• Monday – Friday
• Hybrid - BCIB currently follows a hybrid schedule where employees work from the BCIB head office a minimum of three days. Based on the needs and demands of the role, more days may be required.

Compensation:

• The range offered for this position is $65,000 - $70,000
• Compensation offered within this range is based on factors unique to each candidate, including skills, qualifications, experience and credentials.

What’s In It for You:

• Extended Health & Dental Benefits – Premiums paid by BCIB.
• Company Pension Plan
• Life Insurance
• Employee and Family Assistance Program
• Wellness Spending Account
• Health Care Spending Account
• Focus on your development through tuition reimbursement, training, and professional development.
• Maternity/Parental leave top-up
• 4 Week Vacation
• 10 Sick Days
• 
  
• We offer additional paid other leave days for personal days such as cultural leave, family responsibility leave, and medical/dental appointments.

Recruitment Process:
BCIB staff will review all applications received, but only applicants that demonstrate their suitability for this position by meeting the minimum level of qualifications and experience will be contacted for an interview. A standard interview format will be used including general, scenario and behavioral descriptive interview questions.
Please send your resume and cover letter to jobs@bcib.ca
BCIB is committed to employment equity and building a diverse workforce, representative of the communities we serve throughout the province. We believe our team’s diversity is our strength, and encourage all Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. To learn more about BCIB’s commitment to diversity, equity and inclusion, please visit our website.
Accommodations are available on request for candidates with disabilities who anticipate needing modifications during the application and interview process. Please email jobs@bcib.ca and we can discuss the matter in confidence.
Job Types: Full-time, Permanent
Pay: $65,000.00-$70,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative: 3 years (preferred)

Work Location: Hybrid remote in Vancouver, B

Essential Duties & Responsibilities:

• Respond to employee inquiries, coordinate to the appropriate HR support level and provide support to the HR Manager as required.
• Support with maintenance and updates to the employee resources repository.
• Responsible for organizing and maintaining and updating employee records.
• Create corporate employee job descriptions, offer letters, employment letters and other documents.
• Support the HR department in recruitment and resource planning including screening interviews, interviews, reference checks and other related items.
• Conduct on-site orientation for all new hires, including office and building tours and facilities review.
• Coordinate the new hire process, including processing employee documentation, access forms and other related documentation, ensuring a streamlined and positive experience for all new hires to the organization.
• Support the HR department with processes relating to the employee lifecycle, including, but not limited to, onboarding, employment changes, performance management, training, policy tracking, and the end of work process.
• Process and monitor corporate employee tickets via the HR workflow system, including processing leaves in the Peoplesoft system.
• Coordinate and implement training programs and workshops for new hires and current employees.
• Responsible for the administration and coordination of corporate employee benefits and pension including processing employee enrollment, plan changes, employee communications, change requests and terminations.
• Support the department with HR initiatives, such as employee engagement programs, events, team building and health, safety and wellness initiatives.
• Support and champion initiatives related to improving the employee experience with strong focus on culture, and equity, diversity, and inclusion.
• Prepare HR reports and analyze data to support decision-making.
• Research and take the initiative to suggest and implement improvements to the employee lifecycle and experience.
• Stay informed about changes in employment laws and regulations to ensure company complianc