PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
• Must be mobile enough to move around the office/facility in the pursuit of the position.

General hours are 8:00 – 5:00 based on business needs. Based on business needs, hours over and above normal office hours will occur. Based on business needs, there may be hours worked on weekends and holidays. Consistent and regular attendance required.

ABOUT US:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

EXPERIENCE EXCEPTIONAL SERVICE WITH A FULFILLING CAREER IN PROPERTY MANAGEMENT WITH FIRSTSERVICE RESIDENTIAL.

To learn more about our company and culture, please visit www.fsresidential.com/california

DISCLAIMER

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check

Skills & Qualifications:

• Must be a critical thinker with strong problem-solving skills
• Fluent with Microsoft Office applications, including Excel, Word, Powerpoint, Access and Windows
• Ability to learn new applications and skills quickly
• High degree of initiative, dependability and ability to work with little supervision
• Able to plan, organize, and prioritize
• Able to work under tight deadlines, handle multiple, detailed tasks simultaneously and anticipate needs in advance
• Excellent written and verbal communication skills
• Ability to lead a project
• A highly-organized team player, able to work in a multi-office environment
• Demonstrated success in building productive working relationships at all levels
• Must have a high sense of urgency
• Must demonstrate integrity
• Ability to effectively enforce policies and processe

Education & Experience:

• Bachelor’s degree or prior experience a plus.
• An understanding of business law and insurance are a plus
• Proficient in English.
• Bilingual Spanish helpful.
• Excellent general math skills

FIRSTSERVICE RESIDENTIAL WILL COMPENSATE THE SUCCESSFUL CANDIDATE IN ACCORDANCE WITH THE POSTED RANGE. THE SALARY OR WAGE PAID TO THE SUCCESSFUL CANDIDATE WILL BE COMMENSURATE WITH EXPERIENCE, EDUCATION, AND SPECIFIC JOB RESPONSIBILITIES. FOR POSITIONS DESIGNATED AT A CLIENT’S PROPERTY, THE SALARY OR WAGE WILL ALSO BE PREMISED UPON THE CLIENT’S DIRECTIVE. THE BASE PAY RANGE IS SUBJECT TO CHANGE AND MAY BE MODIFIED IN THE FUTURE

Your Responsibilities:

• Service of process: Receive all items served, determine appropriate recipient and ensure appropriate follow up ensues
• Insurance claims: interface with FirstService managers, adjustors, brokers and advisors to ensure claims are tendered & acknowledged; following up as needed regarding coverage status
• Receive and record outside counsel monthly invoices and maintain Excel spreadsheet which tracks deductibles and legal spend
• Produce documents: Support discovery process by interfacing with internal staff and attorneys to plan and manage each discovery project, ensuring that documents responsive to subpoenas are identified, collected and produced on a timely basis
• Manage litigation database. Ensure all lawsuits and claims are appropriately captured and updated
• Manage legal documents: obtain, organize, and store
• Support legal projects - Including research, document review, acquisitions, mergers, entity formation
• Other duties as assigned

Skills & Qualifications:

• Must be a critical thinker with strong problem-solving skills
• Fluent with Microsoft Office applications, including Excel, Word, Powerpoint, Access and Windows
• Ability to learn new applications and skills quickly
• High degree of initiative, dependability and ability to work with little supervision
• Able to plan, organize, and prioritize
• Able to work under tight deadlines, handle multiple, detailed tasks simultaneously and anticipate needs in advance
• Excellent written and verbal communication skills
• Ability to lead a project
• A highly-organized team player, able to work in a multi-office environment
• Demonstrated success in building productive working relationships at all levels
• Must have a high sense of urgency
• Must demonstrate integrity
• Ability to effectively enforce policies and processes

Education & Experience:

• Bachelor’s degree or prior experience a plus.
• An understanding of business law and insurance are a plus
• Proficient in English.
• Bilingual Spanish helpful.
• Excellent general math skills.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
• Must be mobile enough to move around the office/facility in the pursuit of the position