THIS IS WHAT YOU WILL DO

The Coordinator will support the Director and Team Medical Affairs Hem & Neph. He/She handles details of a highly confidential and critical nature and must function efficiently and reliably in a fast-paced professional environment. He/She will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communication from external and internal sources. Organization and maintenance of administrative processes is essential to this position.

YOU WILL BE RESPONSIBLE FOR

• Provide full administrative support to the Director and Team Medical Affairs Hem & Neph
• Manage medical events incl. coordination of event agencies
• Maintain the schedule of Medical Department and staff business trips
• Organize medical meetings as well as preparation of travel arrangements
• Coordinate the distribution of contracts and check invoices, payment and delivery of agreed return service, ensure adherence to relevant SOPs (PRF, new Vendor) and compliance rules
• Liaise with other departments and their staff to coordinate activities and meetings
• Supports the onboarding of new Medical Affairs Hem & Neph employees including coordination of trainings
• Management of business partners communication, event and translation agencies
• Responsible for budget administration