Coordinator, Office Management (Part-time) at PSI CRO

Zug, Zug, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

0.0

Posted On

21 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Customer Service, Administrative Support, Event Organization, Travel Arrangements, Contract Negotiation, Report Preparation, MS Office Proficiency, Time Management, Organizational Skills, Bilingual Communication, Initiative, Creativity, Problem Solving, Interpersonal Skills, Multitasking

Industry

Pharmaceutical Manufacturing

Description

Company Description PSI is a leading Contract Research Organization (CRO) with around 30 years of experience in the pharmaceutical industry. Originating from Switzerland, PSI is a privately owned, full-service CRO with a global reach, supporting clinical trials across multiple countries and continents. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them. Our reputation for being highly selective about the projects we undertake highlights our commitment to delivering high-quality, timely services across a broad spectrum of therapeutic indications. Job Description Part-time (25h/week) We are seeking a professional, qualified and enthusiastic Coordinator, Office Management (m/f/d) to provide support to our corporate headquarters in Zug, Switzerland. The ideal candidate will possess a quick mind and the ability to handle multiple tasks while embodying the welcoming spirit of our company as both the voice and face of our organization. The scope of responsibilities will include: Ensure the smooth running of daily office activities, ensuring that customers, colleagues, suppliers, and visitors receive the highest level of service. Welcome visitors and assist them with their inquiries; serve as a communication point for internal staff and external clients. Receive and route all incoming calls and couriers efficiently. Organize local PSI events, and prepare for in-house meetings by providing technical support and arranging catering. Manage guest relations, including booking travel arrangements for both internal and external guests. Oversee office suppliers/vendors, including contract negotiations, management, and quality control. Prepare and maintain various administrative reports, including monthly expense reports for credit card and cash expenses. Prepare documents for signature. Qualifications Commercial apprenticeship or equivalent qualification Administrative experience Full working proficiency in English and German; knowledge of Swiss German is a plus Prior experience in an international company Organizational talent, quick comprehension, initiative and creativity Efficient time management skills and ability to prioritize tasks effectively Confident and proficient knowledge of MS Office Additional Information If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.

Responsibilities

The Coordinator will ensure the smooth running of daily office activities and provide high-level service to customers, colleagues, suppliers, and visitors. Responsibilities include managing guest relations, organizing events, and overseeing office suppliers.