Coordinator, Office Operations & Facilities at SoundExchange, Inc.

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

30.28

Posted On

17 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Household Tools, Independent Work, Task Prioritization

Industry

Musicians

Description

About SoundExchange Since forming in 2003, we have established ourselves as the premier music tech organization with a mission of building a fairer, simpler, and creator‐focused industry. Through a combination of proprietary solutions, emphasis on data, and advocacy efforts, SoundExchange works with 3,600+ digital service providers to collect and distribute digital performance royalties – more than $12 billion – on behalf of over 700,000 creators and rights owners. Title: Coordinator, Office Operations & Facilities (Coordinator, Office Operations) Department: Office Operations Job Location: Washington, DC (Onsite M-F) Reports To: VP, Office Operations & Corporate Services Supervisory Role: No FLSA Status: Non-Exempt Position Summary: This position is critical to the daily office operations of the organization. S/he will be expected to work both independently and with team dynamics across multiple departments within the organization as an essential employee. Essential Functions: Daily stocking of all kitchens, postage, copier, and general office supplies Maintain cleanliness and order in kitchen, postage, copier, and common areas not covered by building maintenance staff Monitor inventory for kitchen, coffee, meetings, and general office supplies Place orders for vending and coffee supplies once approved by VP, OOCS Assist other office personnel as needed with special requests for meeting setups for external meetings or visitors Serve as team member of the SX Safety and Security team Distribute all daily mail and packages to staff Assist and or back-up Sr. Office Coordinator as needed in tasks such as but not limited to: Greet and direct office visitors and meeting attendees Answer reception phone and direct calls as needed Prepare conference rooms for meetings and manage special meeting set-ups as required Assist in preparation and planning for Company-wide events Confirm special assignments or duties as directed from VP, OOCS Perform other duties as assigned Required Knowledge, Skills, Abilities (KSAs): Proficiency in Microsoft Office Suite (outlook, word, excel) PowerPoint presentation skills Basic understanding of use of standard household tools, wrenches, screwdrivers, drills, hammers Ability to work independently and with minimal supervision Ability to prioritize tasks and adhere to deadlines Required Education, Certifications/ Licenses, Related Experience: 3 to 5 years’ of experience in office administration or a related field Post-secondary education is a plus. ADA Specifications: The person in this position may need to move about the corporate office(s) all of the time The person in this role must be able to position him/herself (ex: kneel, crawl, crouch down) to fulfill the essential functions of the role less than half the time The person in this position must be able to maneuver (lift, move, carry, slide, etc.) 40 – 75 lbs. The person in this position must be able to identify and distinguish between colors all of the time Travel Requirements: This position requires less than 25% travel. PAY RANGE: $26.92 - $30.28 Note: The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. Taking Care Of The Band: At SoundExchange we empower creators and help shape the future of music. One way we do this is by respecting different voices, varied perspectives, and distinct backgrounds of all our team members. We are intentional in creating a culture where we recognize that all employees have the opportunities and support needed to thrive. We strive to create teams that reflect the music community we serve – every individual’s unique attributes and abilities are valued, and are part of how we innovate, create, and deliver experiences to the creators we champion. SoundExchange has an employee-led committee that focuses on amplifying different voices and backgrounds and undertakes activities to promote inclusion and access. It helps to cultivate SoundExchange culture and policies, advocates for equality within the music industry, and participates in community building activities in the Washington, DC area where SoundExchange is located. All with the goal of promoting more belonging and access in the workplace, music industry, and local community. Accommodations: SoundExchange is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access the SoundExchange Careers website as a result of your disability. We will make a determination on your request for reasonable accommodation on a case-by-case basis. If you need an accommodation, please email jobs@soundexchange.com.

Responsibilities

This position is critical to the daily office operations of the organization, requiring both independent work and collaboration across multiple departments. Responsibilities include maintaining office supplies, assisting with meeting setups, and ensuring cleanliness in common areas.