Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a Coordinator, Payroll and Benefits to join a team committed to protecting our most important natural areas and the plants and animals they sustain.
NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962, we have brought people together to conserve and restore more than 15 million hectares across Canada. NCC takes a collaborative, evidence-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.
NCC recognizes that we work on lands that have long been cared for by Indigenous Peoples under their own laws and knowledge systems. We are committed to transforming how we do our work, advancing Reconciliation through conservation, and working with Indigenous Peoples in meaningful, respectful, and supportive ways.

POSITION SUMMARY

The ideal candidate is detail-oriented, organized, and customer-service focused with strong interpersonal skills. The Payroll and Benefits Coordinator will be responsible for:

• Ensuring timely processing of payroll in accordance with labor regulations and standard accounting principles.
• Producing and administering the NCC staff payroll on a semi-monthly basis for approximately 500 hourly and salaried staff across Canada
• Updating of staff changes, new hires, terminations, transfers, leave of absences, salary changes, change of addresses, banking and other information within the HRMS
• Preparing Record of Employment (ROE’s) and submitting to Service Canada
• Administering NCC’s group benefit program, including the group insurance and group RRSP program, by ensuring that new employees are enrolled, information is modified as employee circumstances change, and that departing employees are removed from the plan.
• Collaborating with the Manager, Payroll and Benefits, the Director, Corporate Finance, or designate, regarding support to semi-monthly and year-end reconciliations, including monthly journal entries, reconciliation of appropriate G/L accounts, and timely completion of legislated remittances (WSIB, WCB, EHT) and returns (T4, T4A, T2200, RL-1);
• Assisting with information for audits as required.
• Directing voluntary deductions, as well as wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary authorities.
• Resolving and responding to issues and queries from employees as it relates to payroll and benefits inquiries in a timely and professional manner
• Participating in continuous improvement initiatives as it relates to payroll and benefits process and procedure improvement, as well as system optimization, in order to optimize delivery.
• Administering of NCC’s service recognition program.

POSITION REQUIREMENTS

• National Payroll Institute (formerly the Canadian Payroll Association) (PCP) certification
• Post-secondary education, ideally in Human Resources, Accounting or related field.
• Certification as a CHRP, or currently pursuing CHRP designation, is an asset.
• 3-5 years payroll and benefits administration experience, multi-province payroll experience preferred.
• Experience in processing payroll via payroll software, ADP Workforce Now software is an asset
• Strong MS Office proficiency including advanced Excel skills (pivot tables and advanced formulas) Word, Outlook and PowerPoint is required.
• Strong knowledge of current and relevant HR legislation across Canada.
• Excellent organizational, planning and, time management skills with the ability to manage multiple priorities and projects, multi-task and work to tight deadlines.
• Responsible, independent, and self-motivated.
• Detail-minded, with strong analytical skills, positive and proactive.
• Ability to establish, manage and influence positive relationships with senior management, staff, and external providers.
• Bilingual (English and French) is an asset.

• Ensuring timely processing of payroll in accordance with labor regulations and standard accounting principles.
• Producing and administering the NCC staff payroll on a semi-monthly basis for approximately 500 hourly and salaried staff across Canada
• Updating of staff changes, new hires, terminations, transfers, leave of absences, salary changes, change of addresses, banking and other information within the HRMS
• Preparing Record of Employment (ROE’s) and submitting to Service Canada
• Administering NCC’s group benefit program, including the group insurance and group RRSP program, by ensuring that new employees are enrolled, information is modified as employee circumstances change, and that departing employees are removed from the plan.
• Collaborating with the Manager, Payroll and Benefits, the Director, Corporate Finance, or designate, regarding support to semi-monthly and year-end reconciliations, including monthly journal entries, reconciliation of appropriate G/L accounts, and timely completion of legislated remittances (WSIB, WCB, EHT) and returns (T4, T4A, T2200, RL-1);
• Assisting with information for audits as required.
• Directing voluntary deductions, as well as wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary authorities.
• Resolving and responding to issues and queries from employees as it relates to payroll and benefits inquiries in a timely and professional manner
• Participating in continuous improvement initiatives as it relates to payroll and benefits process and procedure improvement, as well as system optimization, in order to optimize delivery.
• Administering of NCC’s service recognition program