The Service Center at the Tennessee Board of Regents (TBR) supports the System Office and Technical Colleges of Applied Technology (TCATs) within the following functional areas: Human Resources, Payroll, Finance, Procurement & Payment Services, and Student.
The Coordinator of Payroll is accountable for ensuring the timely and professional completion of payroll transactions in compliance with all applicable institutional, TBR, State, and Federal regulations, policies, and guidelines. This position is responsible for executing and auditing complex payroll transactions, while supporting a culture of excellent customer service. The individual in this role interacts directly with System Office and institutional representatives and is responsible for building and maintaining relationships with the institutions served.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Knowledge of Tennessee institutions’ payroll reporting requirements
· Knowledge of payroll terminology and practices, and basic accounting theory and practice
· Knowledge of aspects of taxation and tax reporting
· Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions
· Demonstrated analytical and problem solving skills
· Demonstrated knowledge of related federal and state regulations
· Ability to maintain confidentiality in compliance with rules and regulations, including HIPAA and FERPA guidelines on the

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in a related field and a minimum of 4 years of related professional work experience OR a high school degree/GED and a minimum of 8 years of related professional work experience
• Experience processing payroll

PREFERRED QUALIFICATIONS:

• Payroll certification (CPP)
• Certified Public Accountant (CPA)
• Experience working in payroll in a college, university, or state government setting
• Experience within a shared services operating environment
• Experience in payroll at a TBR institution
• Experience with Banner or similar ERP system
  For considerations, please complete an online application at https://www.tbr.edu/hr/job-opportunities-tbr-system-office
  Job Type: Full-time
  Pay: $26.02 - $27.90 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Nashville, TN 3721

Assists in creating TBR guidelines and policies related to payroll to ensure system-wide compliance with required processes and reporting
Ensures compliances with all applicable institution, TBR, Federal, and State regulations, policies, and guidelines
Ensures accurate and timely processing of monthly payroll for employees, including accurate accounting for all longevity payments, benefits, garnishments, deductions, and leave
Manages escalated payroll transaction cases to ensure timely and accurate resolution
Ensures timely reconciliation, printing, and distribution of annual W-2s, 1095’s, etc.
Ensures timely and accurate reporting of payroll taxes, researches laws and regulations regarding taxes and payroll withholding procedures, and ensures accurate monthly remittances for employee deductions and employer liability payments
Monitors reconciliations of monthly salary and benefits changes to ensure accurate payroll accounting and reporting
Processes wage verifications
Processes unemployment claims, overtime, and compensation time requests, and leave transfers and payouts
Enters and maintains accurate employee information in the state benefit system and reconcile monthly premiums paid
Create journal entries for bank transfers and tax deposits
Balances Edison Collections and Applied Reports for payroll deductions
Maintain Banner rule forms and routing queues
Participate in the onboarding of new schools
Training of Associates as needed
Participate in implementations and system changes
Act on behalf of the director in her absences or as needed
Communicates to employees and administration regarding payroll related issues including taxes, policies, procedures, and leave reporting
Fields employee questions and researches payroll processing concerns
Works cooperatively and effectively with other departments and vendors
Provides consultative services to institutions based on functional area expertise in support of payroll related best practice implementation
Makes recommendations for changes in processing, as needed
Ensures timely and accurate reporting of all payroll taxes
Researches laws and regulations regarding taxes and payroll withholding procedures
Ensures accurate monthly remittances for employee deductions and employer liability payments
Processes W-4 changes (e.g. tax status, exemptions)
Reconciles, prints and distributes annual W-2’s
Submits payroll related tax data to IRS
Ensures accurate and timely preparation of all routine and ad hoc payroll reports
Keeps current with legislative and regulatory environment
Interprets and effectively implements federal and state regulations
Audits unemployment claims
Works with Federal, State, and internal auditors and provides data and explanations during auditing activities
Works on internal department audits of data and transactions
Performs additional duties as assigned