Coordinator, Proposal Support

at  WSP

WSP is currently seeking a Proposal Coordinator, located in the National Capital Region or the Greater Toronto Area. who will bring their creativity, positive energy and good-nature to a national proposal team focused on the Buildings industry. This position will be responsible for researching prospective projects, taking the lead in proposal preparation, liaising with consultants and working closely with the business development team.

• Understand and apply proposal development processes and methodologies;
• On all proposals, develop a proposal outline document, schedule/facilitate contributions of all parties, ensure RFP compliance, draft standard proposal sections, facilitate reviews, identify gaps within draft responses and perform quality control on final document;
• Manage the proposal response effort including coordinating necessary meetings and acting as the central point of communication for the proposal response team;
• Participate in proposal strategy and review meetings. Where several disciplines are involved in a submission, coordinate the information of the various disciplines in such a manner that the submission has a uniform and coherent appearance;
• Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required;
• Where appropriate, work with other proposal coordinators, graphic designers, technical resources, legal professionals and other internal resources to complete and submit the proposal;
• Conduct post-proposal evaluations and client debriefs to obtain insights for improving the proposal process;
• Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems;
• Keep accurate records on proposals in progress, completed, wins, losses, etc