Job Posting: Coordinator, Shared Platform
Terms: Full-time, Permanent
Location: Open nationwide in Canada (remote, hybrid, or in MakeWay offices)
Base Salary: $60,000
Are you a highly organized and data-driven professional who is looking to put your skills towards fulfilling work in the non-profit sector? Are you a community inspired individual with a strong focus on providing excellent service?
MakeWay’s Shared Platform Team is looking for a resourceful and detail-oriented Coordinator to provide grants management and database coordination. This will be a key contributing role, supporting Project Specialists in their work with a portfolio of projects on the Shared Platform and providing a high level of ongoing support for projects. The Shared Platform Coordinator reports to the Manager, Shared Platform Operations and is an integral member of the Shared Platform Team, working collaboratively with team members, as well as with a portfolio of Shared Platform projects.
MakeWay builds partnerships and solutions to help nature and communities thrive together. We are made up of two legal charitable entities: MakeWay Charitable Society, a shared platform home to 60+ innovative community-led projects staffed by 200+ change makers; and MakeWay Foundation where about 70 people are advancing place-based programs that support Indigenous-led solutions and conservation in the North, Pacific, Manitoba, and beyond via grant-making, funder collaboratives and other tools. Our people, projects, and partners are based across the country. MakeWay has offices in Vancouver, Toronto, Whitehorse, and Yellowknife and also provides flexibility and supports to work from home.
If our values align with yours and you want to learn, grow, and develop within a supportive team that shares knowledge and cares, then we want to hear from you! Join us and make a difference.

EXPERIENCE YOU BRING:

• 2-3 years of related work experience in one or more of the following areas: grant coordination, data entry and maintenance, and document management
• Expertise with Microsoft Office Suite, including strong Outlook and Excel proficiency
• Experience working in a high-volume, deadline-oriented position
• Experience working with large databases and datasets
• Excellent written and spoken business English
• Demonstrated experience with the non-profit, charitable and/or environmental sector, or a community group
• Alignment with the goals and values of MakeWay

• Coordinate the full lifecycle of grants and other incoming revenue contributions, including tracking deadlines, handling documentation and signatures, and engaging with stakeholders for timely follow-up.
• Data management in our Salesforce CRM, including:
• Creating and maintaining a variety of records
• Managing contact lists
• Administering portal user accounts and providing basic technical support
• Working with Information Systems (IS) and Finance teams on arising database issues, such as data clean up and data migration needs
• Building and running recurring and ad hoc reports
• Maintaining data quality and supporting data clean-up
• Manage digital record keeping in accordance with established naming, approval, and filing conventions
• Coordinate administration associated with opening and closing of shared platform projects
• General administrative support for Shared Platform projects, including acquiring insurance certificates, administering permit and license applications, drafting responses to general inquiries, and managing event registration tools
• Correspond directly with Project Directors, colleagues, and funders on proposals, reports, revenue, and other general administration
• Lead onboarding sessions on MakeWay systems for new Project Directors and staff and provide continued support with any arising systems issues
• Gain an understanding of the programmatic work and community need of Shared Platform projects in your portfolio to tailor support effectively and advocate for their requirements in process, policy, and operations
• Additional tasks, as required, with opportunities to work with colleagues and/or lead on special projects