Coordinator, Student Financials and Scholarships at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

109639.0

Posted On

01 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Student administration, Team supervision, Workflow management, Quality assurance, Conflict resolution, Negotiation, Data analysis, Compliance auditing, Financial services, Scholarship administration, Stakeholder engagement, Communication skills, Cultural sensitivity, Process improvement, Reporting

Industry

Higher Education

Description

About VU: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/strategic-plan/#page=1] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team: The team works closely with internal stakeholder such as Student Services and Administration, including Advisory and VUHQ, Admissions, Enrolments, and Student Welfare as well as external stakeholders. Position Key Duties: * Coordinate the delivery of Student Financials and Scholarships services. * Supervise and coordinate a team of professional staff, including work allocation, workflow management, quality assurance and performance during peak periods. * Act as the primary escalation point for complex fee and scholarship matters and complaints, providing authoritative advice aligned with policy, legislation and business rules. * Assess and process remission of debt applications. * Coordinate the end-to-end administration of scholarships, grants, and prizes, ensuring eligibility, processing, and communication are completed accurately and on time. * Monitor, triage and coordinate resolution of operational issues and improvement opportunities through structured tracking tools, such as JIRA, ensuring prioritisation, stakeholder engagement and timely resolution. * Provide clear and timely advice to students and staff on fees, financial assistance and scholarships across digital, in-person and event-based channels. * Undertaken compliance activities including audits, reconciliations, data quality checks and reporting requirements, including the coordination of internal, and support of external compliance activities. Position Details: * Classification: HEP 7 * Salary: $101,288 - $109,639 * Employment Type: Full-time Continuing * Hours per Week: 36.75 * Location: Footscray Park For a detailed overview of the role’s duties and responsibilities, please refer to the Coordinator, Student Financials and Scholarships Position Description: https://webresources.vu.edu.au/hr/employment/pdf/2026/405_17841.pdf [https://webresources.vu.edu.au/hr/employment/pdf/2026/405_17841.pdf] About You: To be successful in this position, you will have: * Demonstrated ability to contribute to the continuous improvement of systems and processes in a student administration-oriented environment * The ability to build and maintain effective working relationships including demonstrable negotiation, liaison, conflict resolution and communication skills. * The ability to schedule and execute a plan with competing priorities and varied stakeholders * Demonstrated ability to analyse and interpret a range of information and to address and communicate complex issues * Highly developed interpersonal skills, communication skills, including ability to tailor communication styles to diverse audiences * Demonstrated cultural sensitivity and cross-cultural communication skills * Demonstrated capacity to work in a collegiate manner with all staff through building and maintaining effective and productive relationships with a wide range of groups, both internal and external to the University. Please note: The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.  Who to Contact? For further information relating to the position, please contact: Name: Birgit Ruping Position Title: Manager, Student Financials and Scholarships Email: birgit.ruping@vu.edu.au How to Apply: To submit your application please click on the Apply button. Applications must be submitted as a combined document comprising: * A cover letter * Your curriculum vitae/resume * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration. Applications will close Sunday 10 May at 11:59pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU: VU provides competitive salaries, excellent superannuation, and a variety of benefits. University fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment: Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement], we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at  inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or (03) 9919 5999.

Responsibilities

The role involves supervising a team to coordinate student financial and scholarship services while ensuring compliance with policies and legislation. It also acts as the primary escalation point for complex fee matters and manages the end-to-end administration of grants and prizes.