Coordinator, Teaching Support Programs

at  OCAD University

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create
OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.
It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.
Reporting to the Manager, Teaching Support and Curriculum Enhancement, the Coordinator, Teaching Support Programs is responsible for the coordination and day-to-day implementation of professional learning programs and initiatives for faculty, teaching assistants and instructional staff. Working in a team-based environment, the Coordinator works closely with Centre for Learning & Teaching (CLT) staff to support the planning, delivery and evaluation of programs and builds effective relationships and partnerships with other academic support units across the university to enable the development of responsive and accessible programming.
The Coordinator works within the Centre for Learning & Teaching (CLT) as part of a larger team delivering a range of programs and services for faculty, students, Teaching Assistants and other instructional staff. Together, they collaborate with the university community to provide leadership and support that creates and sustains equitable and engaging teaching and learning environments for all OCAD University (OCAD U) students.

QUALIFICATIONS:

• Post-secondary degree in a related field; experience with art and design education or creative practice an asset
• A minimum of four (4) years of progressive experience in a program coordination role, preferably in a post-secondary educational setting; experience working in a university teaching centre an asset
• Demonstrated experience building relationships and collaborative partnerships across institutional and community contexts
• Excellent organizational skills with exceptional attention to detail and ability to respond effectively to multiple and changing priorities on a day-to-day basis; project management experience and training an asset
• Strong oral and written communication skills and experience writing and communicating with different audiences (e.g., faculty, staff, senior leadership)
• Demonstrated ability to take initiative and work both independently and collaboratively in a team environment
• Excellent analytical and problem-solving skills with demonstrated ability to develop effective administrative systems and processes in a team-based environment
• Demonstrated ability to exercise tact, good judgment, diplomacy and confidentiality
• Experience coordinating cross-institutional projects and processes
• Experience coordinating and supporting university academic governance processes
• Demonstrated commitment to the principles and practices of equity, accessibility and inclusion, and experience promoting a respectful work and learning environment for students, faculty and staff
• Strong computer skills with knowledge of Microsoft 365 applications; knowledge of Canvas learning management system and Adobe Creative Cloud applications an asset
• Flexibility to adjust hours and location of work to support programs and events outside of regular office hours and location
  Compensation: Hiring Range - $31.59 to $36.14 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits; Salary Range - $31.59 to $41.52 per hour.
  Hours of Work: Monday to Friday, 35 hours per week. This is a temporary contract expected to continue until May 31, 2025.
  Mode of Work: This position is eligible for hybrid work arrangements; a minimum of two to three days per week of on campus work is required with flexibility to adjust the days and times of work on campus to meet programming needs.

Application Deadline: Interested applicants are invited to submit an updated * resume and cover letter (PDF) . The review of applications will begin on February 11, 2025, and will continue until the position has been filled.

• Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code

As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution’s core mission and vision as an art and design university with a local and global scope.
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities .
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

• In consultation with the Manager, coordinate the development of an annual plan of professional learning programs and activities for OCAD University faculty, Teaching Assistants and instructional staff
• Liaise with and build sustained relationships with the Faculty offices, School of Graduate Studies and other units across the University to promote collaboration and strengthen inter-departmental communication, information-sharing and referrals; disseminate information and updates across the team as relevant
• Coordinate and plan an annual cycle of professional learning programs and initiatives (e.g., Academic Year Welcome, Teaching Assistant (TA) training, workshops, communities of practice, consultations) in face-to-face, hybrid and online formats, including scheduling, promotion, registration, logistics and hospitality, working with the Administrative Assistant to facilitate the timely scheduling and day-to-day updates of programming; document, file and disseminate program recordings and materials
• Participate in reflective practice and professional learning activities, individually and in teams, to integrate equity and sustainability principles across relevant programs, processes and practices
• Work with the Manager to develop an annual communications and promotional strategy to build campus-wide awareness of Centre programs; draft program and project-related communications and coordinate the development and implementation of promotional and communications strategies, collaborating with relevant staff to align communication and promotional strategies and timelines where appropriate
• Collaborate with the Evaluation and Communications Specialist to implement program monitoring and evaluation processes across programs to advance evidence-informed program development and decision-making; support the preparation and dissemination of relevant reports and presentations as required
• Serve as Secretary to the University’s Teaching and Learning Committee, a sub-committee of Senate, scheduling meetings, preparing meeting materials, taking minutes, communicating on behalf of the Chair and tracking action items to facilitate the timely flow of committee business; liaise with the Office of the Vice-President, Academic & Provost (VPAP) regarding committee business
• Coordinate the annual administration of the University-wide Teaching Awards, including liaising with the Faculties and other stakeholders, coordinating the Teaching Awards Committee and adjudication process, drafting university-wide communications, promoting the awards and responding to inquiries, and liaising with the Office of the VPAP to coordinate related communications, announcements and events; collaborate with relevant staff to support related events and programming
• Collaborate with the Coordinator & Research Facilitator, Curricular Innovation Initiatives to coordinate the OCAD U Teaching Exhibition, a showcase of teaching in art and design education
• Provide program and service information and resources, referring inquiries to the Manager and program staff as required
• Coordinate the annual review and maintenance of faculty resources; support the development and preparation of new resources in response to emerging needs and interests
• Coordinate Centre outreach initiatives, including the preparation of outreach materials and displays; represent the Centre at special events on and off campus, as required
• Establish and maintain administrative systems and processes and provide administrative and operational support to the team, including scheduling team meetings, establishing and communicating timelines, and creating and maintaining documentation and filing systems
• Develop promotion and communications content and maintain the Centre’s digital presence across multiple platforms (website, social media, etc.); coordinate content development and manage related timelines and workflows, collaborating with relevant staff to develop subject matter content as required
• Assist the Manager with portfolio-specific budget tracking; coordinate the processing and tracking of invoices, expense reimbursements, purchasing card statements, and other related budget items, liaising with Finance as required
• Support the Manager with ad-hoc working groups, including scheduling, notetaking and preparation of meeting materials
• In consultation with the Manager, hire, train and supervise day-to-day work of Student Monitors to support project work, liaising with relevant staff as required
• Assist the Director, Teaching & Learning and Manager in other related duties contributing to the successful operation of the Centre for Learning & Teaching