Coordinator, Transaction Assurance at Pilot Company

Knoxville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Transaction processing, Data validation, Customer service, Logistics, Accounting, Billing, Microsoft Office, Microsoft Teams, Excel, Problem solving, Time management, Attention to detail, Communication, Order management

Industry

Retail

Description

Company Description Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing. Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law. Military encouraged to apply. Job Description Support fuel transaction processing by validating accurate order details are present on Wholesale, Freight Only, and Retail orders. Quickly resolve discrepancies between driver-supplied paperwork and dispatch information to ensure on-time customer billing. Essential Functions 1. Validate and correct orders from dispatch based the information and paperwork uploaded by drivers. 2. Work closely with the responsible teams to ensure loads are being entered and processed timely and accurately. Provide support to our Wholesale, Retail, DEF and Freight Only customers related to order information, paperwork requests, assist with credit/rebill inquiries in a timely fashion 3. Communicate missing paperwork requests to the Paperwork Resolutions group in order receive paperwork required to validate orders. 4. Ensure all data is accurate and ready for timely billing 5. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level 6. Ensure all activities are in compliance with rules, regulations, policies, and procedures 7. Complete other duties as assigned Qualifications We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities. This position does not support immigration sponsorship. To be considered you must have the legal right to work in United States without additional sponsorship Qualifications 1.High school diploma or equivalent certificate required 2. Bachelor’s degree preferred or a minimum two years’ experience in customer service 3. Preferred experience in either Logistics or Accounting ( AP / AR / billing ) Specialized Knowledge 1. Microsoft Office skills; specifically, Microsoft Teams and Excel. 2. Knowledge of fuel and trucking industry and its common terminology. 3. Knowledge of the billing process and familiarity with Bill of Ladings and Invoices. Competencies 1. Ability to prioritize work, follow through, and problem solve 2. Highly organized with an exceptional attention to detail 3. Ability to handle multiple tasks, meet deadlines, and work independently or as a group 4. Professional demeanor when communicating in person, email or phone 5. Excellent written and verbal communication skills 6. Ability to influence others and provide excellent customer service 7. Strong time management skills 8. Ability to quickly learn new technology and use technology in all areas related to the role 9. Ability to work in a fast-paced, dynamic team environment 10. Ability to handle multiple tasks, meet deadlines, and work independently Additional Information Physical Requirements & Working Conditions 1. General office work requiring sitting or standing for long periods of time 2. Able to lift up to 30 lbs. 3. Able to work some weekend Position Category: Trade Operations (S&D-TRADEOPS)

Responsibilities

The coordinator will validate and correct fuel transaction orders by reconciling driver paperwork with dispatch information. They will also collaborate with internal teams to ensure accurate and timely customer billing and resolve discrepancies.