Coordinator, Vintage Sourcing (Women's Apparel) at Reformation

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Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

27.0

Posted On

16 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Retail, Buying, Sourcing, Product Development, Vintage Curation, Sustainability, Organizational Skills, Attention To Detail, Proactive, Resourceful, Collaborative, Communicative, Excel, Inventory Management

Industry

Retail Apparel and Fashion

Description

Who We Are: Being naked is the #1 most sustainable option. We're #2. Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it. We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this. None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong. And starting right now, we want to do all that with you. The Role: Job Title: Vintage Coordinator Location: Los Angeles, CA (HQ) / Full time (40 hours/week) Position Summary The Vintage Coordinator supports the growth of Reformation’s Vintage and Upcycled product categories by helping to identify, curate, and manage high-quality vintage garments that align with our brand and sustainability standards. You’ll work closely with the Vintage Sourcing and Design teams to bring in unique pieces that inspire our customer, extend product life cycles, and reduce waste. You’ll be part of the team that keeps the heart of Ref’s sustainability promise alive— ensuring every piece tells a story worth wearing again. What You’ll Do Support the end-to-end vintage sourcing process, including supplier outreach, order placement, sample management, and intake tracking. Assist in sourcing and curating vintage garments that align with Reformation’s aesthetic, quality standards, and sustainability goals. Maintain vendor and supplier relationships, ensuring timely deliveries and clear communication on product needs and expectations. Organize and manage the vintage archive, physically and systematically, to ensure accurate inventory levels and maintain high quality standards Partner with Design, Product Development, and Production to identify pieces for upcycling and to support vintage-based capsule collections. Track and analyze performance data on vintage product sell-through, style trends, and sourcing mix to inform future buys. Help manage shipment flow between DC and stores. Support vintage assortment planning for eCommerce, retail, and special collections. Who You Are 1–3 years of experience in retail, buying, sourcing, product development, or vintage curation—preferably in fashion or apparel. Deep passion for vintage, sustainability, and storytelling through product. Strong organizational skills and attention to detail—you thrive in a fast-moving environment with lots of moving parts. Proactive, resourceful, and comfortable juggling multiple projects at once. Collaborative and communicative—you love being part of a creative, cross-functional team. Comfortable with Excel; experience with inventory management systems a plus. Compensation: At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base hourly range is $25.00 - $27.00 per hour, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity. This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company’s discretion. Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation. Benefits & Perks: Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work. We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees. We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds. We’re a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you’ll get to collaborate with people all around the world. You’ll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment. We care about the causes our employees care about so we donate to community efforts on a yearly basis. We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff! Reformation is proud to be an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws. If you require accommodations during the application or interview process, please let us know. We’re here to ensure you have what you need to show up as your best self. Still don’t know if you should apply? We get it—studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we’re all about growth, not gatekeeping. If you’re passionate about the role and excited about making fashion more sustainable, we’d love to hear from you. If this role doesn’t totally excite you, consider applying to our general application. CPRA Notice found here Want some more?! - Sustainability, Forbes, Fast Company

Responsibilities

The Vintage Coordinator supports the growth of Reformation’s Vintage and Upcycled product categories by managing high-quality vintage garments. You will work closely with the Vintage Sourcing and Design teams to ensure every piece aligns with the brand's sustainability standards.