SKILLS/CAPABILITIES:

• Demonstrated ability to conduct all duties and responsibilities in a manner that is consistent with WRH’s commitment to promote positive customer relations when dealing with patients, families, visitors, volunteers, staff and external agents.
• Ability to read architectural, mechanical, structural, and electrical drawings is considered an asset.
• Familiarity with Broader Public Sector Procurement (BPS) requirements.
• Excellent presentation and communication skills (both verbal and written).
• Experience at working both independently and in a team-oriented, collaborative environment is essential.
• Ability to work under pressure with changing priorities in a complex environment.
• General knowledge of capital budgets, accounting, and fiscal management skills.
• Excellent time management skills in managing workloads, schedules, and deliverables.
• Effective interpersonal communications skills, to both internal and external representatives required to build and support positive relationships.

QUALIFICATIONS:

• University degree or College diploma in architecture, engineering, interior design, a health care related field, or an equivalent combination of education and experience will be considered.
• Minimum of 3 years of experience in the planning, inventorying, specification, selection, and/or procurement of hospital FFE.
• Experience in effectively collaborating with diverse teams of consultants and specialists.
• Experience in dealing with technical, legal and financial data and the ability to find positive solutions to complex issues and problems with a diverse group of public and private sector stakeholders.
• Experience and familiarity in reading specifications, and equipment cut sheets.
• Previous experience working with a team in the planning of a large scale new or renovated healthcare facility is an asset.
• French language proficiency an asset.
• Occasional travel to support research/education to better inform project deliverables
  

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Windsor Regional Hospital is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by WRH throughout the recruitment, selection and/or assessment process to applicants with disabilities

POSITION PURPOSE:

Windsor Regional Hospital is seeking an experienced FFE Coordinator to join its Redevelopment portfolio. Working with the Redevelopment team, other WRH staff and external consultants, this position will play a role coordinating a wide range of activities related to medical equipment technology and furniture/fixtures for the New Windsor Essex Acute Care Hospital (NWEACH) Redevelopment Project. Reporting to the Director of FFE, MES, Asset Management and Capital Replacement and the FFE Project Manager, the coordinator will be responsible for the coordination of the project surrounding: inventory, procurement, delivery and installation.
The Coordinator is a key member of the Redevelopment Team and plays an integral role in organizing and tracking key milestones and deliverables as related to the NWEACH and across all Windsor Regional Hospital sites.
There are no direct reports

DUTIES AND RESPONSIBILITIES:

• Oversee tracking and managing inventory of existing and required FF&E; will assist in the support of the disposition programs to maximize reuse, donation, recycling and avoidance of disposal and waste
• Coordinates FF&E program implementation
• Works with FF&E Director/Program Manager to obtain furniture plans and furniture lists for project and reviews them for compliance with the design
• Assists the FF&E Director/Manager in procurement tasks
• Develop and review FFE lists for accuracy, ensuring utilities, equipment quantities, and specifications meet the requirements of the program. Use knowledge of WRH standards and current FFE to inform Equipment lists and specifications.
• Assist in reviewing drawings to ensure FFE placement and fitment is reflected accurately.
• Provide input into procurement specifications to ensure the needs of the hospital are met during procurement and that specifications align with the building design.
• Support in developing FFE procurement documentation including scoring criteria; analysis of responses to RF(x); assistance in negotiating, awarding, and implementing in conjunction with internal and external representatives
• Work with vendors and consultants to coordinate the specifications, standards, delivery, training, installation, and commissioning of new FFE and ensure appropriate documentation is maintained.
• Participate in the FFE deficiency checking process.
• Effectively communicate to team members and other involved parties in a timely and clear fashion.
• Support in coordinating the daily operational aspects of the projects providing expertise and guidance, enforcing project standards, anticipating, and troubleshooting issues and minimizing the hospital’s exposure to risk.
• Develop, manage, and deliver progress reports, requirements documentation, and presentations.
• Performs cross-functional duties as assigned and/or requested; performing other duties consistent with the job classification as required.
• Coordinate activities of external consultants under contract (e.g., Architects, Functional Programmers, Equipment Planners etc.) to facilitate progress of various activities in compliance with project time lines, parameters and demonstrated value for money pursuant to Hospital policy.
• Other duties as assigned