Copy of Executive Assistant at SerenaGroup Inc

Kansas City, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

0.0

Posted On

27 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Professional Communication, Document Management, Microsoft Office Suite, Project Management, Expense Reporting, Meeting Coordination, Confidentiality, Problem Solving, Time Management, Research, Budget Tracking, Contract Revision, Healthcare Operations, Organizational Skills

Industry

Medical and Diagnostic Laboratories

Description

Description Reports To: Chief Operations Officer (COO) Department: Administration About Us: SerenaGroups is a leader in innovative wound care solutions and clinical trials, dedicated to improving patient outcomes and enhancing quality of life. Our mission is to deliver evidence-based, patient-centric care through advanced technology, compassionate service, and an unwavering commitment to excellence. Position Summary: The Executive Assistant will provide high-level administrative support to the COO and senior leadership team. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a dynamic, healthcare-driven environment. The ideal candidate will be proactive, resourceful, and able to anticipate the needs of executives while ensuring smooth day-to-day operations. Key Responsibilities: · Manage complex calendars, including scheduling meetings, appointments, travel, and conferences for the CEO and senior executives. · Prepare and organize correspondence, reports, presentations, and other documents as needed. · Coordinate internal and external communications, acting as a liaison between executives, staff, clients, and partners. · Handle confidential information with the highest degree of integrity and discretion. · Plan and support logistics for leadership meetings, board meetings, and special events, including agenda preparation, document distribution, and minute-taking. · Assist with expense reporting, invoice processing, and basic budget tracking. · Support project management activities and ensure timely follow-up on action items. · Conduct research and compile data to support executive decision-making. · Maintain and organize electronic and paper files for easy retrieval and compliance. · Perform additional administrative duties and special projects as assigned. Qualifications: · Bachelor’s degree or equivalent experience preferred. · 5+ years of executive administrative support, preferably in healthcare or a related industry. · Strong understanding of medical terminology, healthcare operations, or wound care is an advantage. · Takes initiative to learn about key systems and processes used in business processes and is able to anticipate needs of executives. · Excellent written and verbal communication skills. · Proven experience at document management and light revisions to contracts and agreements. · Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). · Exceptional time management, organizational, and problem-solving skills. · Ability to work independently, exercise sound judgment, and adapt to changing priorities. · High degree of professionalism, discretion, and confidentiality. · Positive attitude and commitment to delivering outstanding service.

Responsibilities

Provide high-level administrative support to the COO and senior leadership, including complex calendar and travel management. Act as a primary liaison for internal and external communications while handling confidential information and supporting project management activities.