Copy of On-Site Community Association Manager at Cadden Community Management

Oro Valley, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

0.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Governance, Financial Oversight, Vendor Management, Covenant Enforcement, Budget Execution, Board Relations, Arizona HOA Statutes, Microsoft Office, Project Coordination, Conflict Resolution, Operational Leadership, Contract Negotiation

Industry

Business Consulting and Services

Description

Description Job Title: On-Site Community Association Manager (CAM) Location: Oro Valley Classification: Exempt Reports to: Director of Operations Date: April 2026 JOB DESCRIPTION Summary / Objective The On-Site Community Association Manager serves as the structured operational leader for the assigned community. This role is responsible for consistent execution across governance, financial oversight, vendor accountability, and on-site operations. You will partner directly with the Board of Directors to guide informed decision-making, maintain community standards, and protect association assets. This position requires a strong on-site presence, ownership mindset, and the ability to deliver predictable, high-quality service aligned with Cadden Community Management standards. Core Responsibilities Governance & Advisory Leadership · Interpret and apply CC&Rs, Bylaws, Rules & Regulations, and Arizona statutes with accuracy · Serve as the primary liaison to the Board of Directors, ensuring alignment and follow-through · Prepare and deliver structured Board communication, reports, and recommendations · Facilitate organized, agenda-driven meetings and ensure timely execution of Board decisions · Maintain compliance with applicable governing documents and statutory requirements Operational Execution · Conduct routine, documented site inspections to maintain community standards · Identify deficiencies, implement action plans, and track resolution to completion · Manage covenant enforcement consistently, including violation tracking and closure · Review and process architectural/design applications within established timelines · Maintain organized, accurate association records, logs, and operational documentation Financial Oversight & Budget Execution Review monthly financial statements and identify variances Monitor operating and reserve balances to support Board decision-making Assist in annual budget preparation and ongoing expense management Ensure timely and accurate invoice submission and approval Maintain budget discipline and identify cost-control opportunities Vendor & Contract Management Maintain full awareness of all association contracts and obligations Monitor vendor performance, scope adherence, and service quality Manage contract renewals, cancellations, and negotiations professionally Coordinate bid solicitation and prepare comparison analyses for Board review Ensure all vendor relationships align with service expectations and budget goals Communication & Service Delivery Maintain professional, consistent relationships with Board members and homeowners Provide clear, timely written communication to residents Ensure all community communications (website, postings, newsletters) remain current Deliver predictable service aligned with Cadden’s customer service standards Project & Administrative Execution Coordinate and oversee community projects, ensuring timelines and expectations are met Maintain calendars for meetings, deadlines, and community activities Prepare reports, presentations, and operational documentation as required Stay informed of regulatory changes and communicate updates appropriately Requirements Required Qualifications Minimum 2 years of community association or property management experience Working knowledge of Arizona HOA statutes and governing documents Strong organizational, communication, and problem-solving skills Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to manage priorities, meet deadlines, and execute consistently Preferred Qualifications Experience managing on-site or large-scale communities Budget development and financial analysis experience Vendor management and contract negotiation experience Bachelor’s degree in Business Administration, Communications, or related field Preferred Certifications: CAAM® and CMCA® Key Competencies Ownership mindset and accountability Structured, process-driven execution Strong operational awareness and attention to detail Clear, professional communication Proactive problem-solving and follow-through Adaptability in a fast-paced, service-driven environment Work Environment On-site community office with frequent property inspections Regular interaction with Board members, homeowners, and vendors Evening Board meetings and occasional weekend commitments Structured support from internal departments with defined service expectations Physical Demands Frequent walking of the property, including uneven terrain Ability to stand, sit, and move for extended periods Ability to lift up to 25 lbs Continuous communication in person, by phone, and electronically Position Type / Expected Hours Full-time, on-site position Schedule varies based on operational needs, meetings, and community demands Travel Limited travel; primarily on-site with occasional off-site meetings or training Other Duties Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

The On-Site Community Association Manager leads operational execution, governance, and financial oversight for an assigned community. This role involves partnering with the Board of Directors to maintain community standards and manage vendor accountability.