COR-231 General Affairs Manager 総務マネージャー at AI Robot Association

Ota, , Japan -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

General Affairs, Corporate Administration, Internal Rules Establishment, Workflow Process Design, Governance Operations, Compliance Operations, Stakeholder Coordination, System Design, Budget Management, Contract Management, Office Management, Information Management, Secretariat Functions, Event Operations, Communication Support, Risk Management

Industry

technology;Information and Internet

Description

Position Overview As the General Affairs Manager at the AI Robotics Association (AIRoA), you will take the lead in building the operational foundation of the organization. Your main responsibilities will include supporting the operation of the Board of Directors and committees, coordinating with member companies, developing internal regulations and governance frameworks, managing budgets and contracts as part of the secretariat, and planning and running a wide range of back-office operations such as office and information management. In addition, you will oversee secretariat functions related to communications, including newsletters and event operations. By designing and implementing the “systems” that support AIRoA, we expect you to elevate the overall quality of operations for an association that is in a growth phase and aspires to become part of the social infrastructure for AI and robotics. 主な業務内容 AIロボット協会（AIRoA）の総務マネージャーとして、協会運営の土台づくりをリードしていただきます。理事会・委員会の運営サポート、会員企業との各種調整、規程類・ガバナンス体制の整備、予算・契約管理の事務局対応、オフィスや情報管理などバックオフィス全般の企画運営が主な役割です。加えて、ニュースレターやイベント運営など情報発信に関わる事務局機能も統括し、AI×ロボットという社会インフラを担うことを目指す組織の“仕組み”を設計し、成長フェーズにある協会の運営品質を一段引き上げていただくことを期待しています。【What Makes the “General Affairs Manager” Role at AIRoA Unique】 As the “operations professional” of an association that brings together major corporations, AI startups, and leading researchers, you will play a central role in enabling collaboration across industry, academia, and government. Working close to the core of decision-making, you will be able to design how the organization operates by shaping governance structures, running formal meetings and committees, and establishing rules and processes. Through your work, you will directly experience how the systems you have put in place accelerate the development and social implementation of robotic foundation models and contribute to solving societal challenges. 【AIRoAの「総務マネージャー」の醍醐味】大手企業やAIスタートアップ、研究者などが集う協会の「運営のプロ」として、産学官連携の推進を支えるポジションです。意思決定の最前線に近い立場で、会議体運営やルール設計を通じて組織の動き方そのものをデザインできます。自ら整えた仕組みが、ロボット基盤モデルの開発や社会実装のスピードを高め、社会課題解決に繋がっている手応えを、業務を通じて実感できます。【The Appeal of Taking On This Challenge at AIRoA, Just as We Are Getting Started】 AIRoA is still in its launch phase. Rather than simply following pre-existing procedures, the General Affairs Manager is expected to “design from scratch and implement the systems that are truly appropriate for this association.” You will have the opportunity to take full ownership, in a short period of time, of building rules and operations, selecting tools, and creating frameworks for member communications and information sharing. This role offers a rare combination of speed, a highly impactful public mission, and the dynamism of working with top leaders from industry, academia, and government in the AI and robotics field. 【スタートを切ったばかりのAIRoAで挑戦する魅力】 AIRoAは、まだ立ち上げフェーズの組織です。総務マネージャーは既存のやり方をなぞるのではなく「協会にふさわしい仕組みをゼロベースで考え、形にする」ことが求められます。ルールやオペレーション、ツール選定、会員向け情報発信の型づくりなどを短期間で一気通貫に担えるのが魅力です。スピード感と公益性の高いミッション、そして産学官のトップランナーと協働できるダイナミズムを感じられます。【About AIRoA】 AIRoA was established in December 2024 with two core objectives: “to revolutionize the technology of robot development through the fusion of robots and AI” and “to promote the use of robots in society.” While AI is rapidly advancing worldwide, the shortage of data in robot development has become a critical issue.To address this challenge, we are running a national flagship project funded by NEDO (New Energy and Industrial Technology Development Organization), with an investment of over JPY 20 billion. 【AIRoAの概要】「ロボットとAIの融合によってロボット開発の技術を革新すること」「社会におけるロボットの活用を推進すること」AIRoAは2024年12月に設立された組織であり、この2つの目的を掲げています。今、世界中でAIが急速に発展する一方、ロボット開発ではデータ不足が深刻です。私たちはNEDO（国立研究開発法人新エネルギー・産業技術総合開発機構）から200億円を超える出資による国家プロジェクトを進行しています。 ●Recruitment Background AIRoA was established with the mission of developing and releasing Japan-origin robotic foundation models through the fusion of robotics and AI, and accelerating their social implementation. The association began full-scale operations in 2025. As the number of member companies and projects continues to grow, there is an urgent need to rapidly build and strengthen secretariat functions such as board administration, contract and accounting operations, and information management to ensure both higher sophistication and stable operations.With future growth in mind, we are now seeking a General Affairs Manager who can take the lead in building and driving our organizational operations, and in strengthening AIRoA’s overall operational foundation. ●募集背景 AIRoAはロボットとAIの融合により日本発のロボット基盤モデルを開発・公開し、社会実装を加速することを目指して設立され、2025年に本格始動しました。今後、会員企業・プロジェクト数の拡大に伴い、理事会運営や契約・会計事務、情報管理など事務局機能の高度化・安定運用の早期整備が求められています。今後の成長を見据え、組織としての運営基盤を強化するために、組織づくりを牽引いただける総務マネージャーを募集します。 ●Future Mission You will be responsible for establishing standard secretariat operations, including developing the operational framework for the Board of Directors and various committees, building internal regulations and governance structures, and systematizing information-sharing mechanisms for member companies. Over the medium to long term, we expect you to drive the advancement of the general affairs function in line with AIRoA’s overall operational strategy—this includes visualizing human and financial resources, and strengthening our risk management and compliance frameworks. ●将来のミッション理事会・各種委員会の運営基盤整備や規程・ガバナンス体制の構築、会員向け情報提供の仕組み化など、事務局の標準オペレーションを固めていただきます。中長期的には、協会全体の運営戦略を踏まえた総務機能の高度化、人的・財務リソースの見える化、リスクマネジメントやコンプライアンス体制の強化をリードする役割を期待しています。 Required Qualifications: 5+ years of hands-on experience in General Affairs, HR & General Affairs, or Corporate Administration (at a company or organization) Experience in one or more of the following: establishing internal rules and policies, designing approval/workflow processes, governance and/or compliance operations Proven track record of proactively coordinating and communicating with diverse stakeholders, both inside and outside the organization Mindset to actively drive “building from scratch” in a venture / early-stage environment Able to work with a high-level, organization-wide perspective, contributing beyond one’s own area of responsibility toward the overall goals of the association 【必須要件】総務・人事総務・管理部門いずれかの実務経験5年以上（事業会社、団体など）規程整備、稟議フロー設計、ガバナンス／コンプライアンス対応などのいずれかのご経験社内外の多様なステークホルダーと主体的に調整・コミュニケーションを行ってきたご経験ベンチャー／立ち上げフェーズの環境で、仕組みづくりに前向きに取り組めるマインド自身の担当領域にとどまらず、協会全体の目的達成に視座を高く持って関われる方 Preferred Qualifications: Experience in secretariat / administrative operations at a general incorporated association, industry association, or academic society Experience working across multiple back-office domains, such as general affairs, HR, labor, and accounting Strong interest in technologies such as AI, robotics, and deep learning Experience improving operations and managing projects using membership management systems and SaaS tools Business-level English proficiency, especially if you are interested in projects involving overseas companies and research institutions 【歓迎要件】一般社団法人、業界団体、学会などでの事務局運営経験総務だけでなく、労務・人事・経理など複数バックオフィス領域を横断して携わったご経験 AI、ロボット、ディープラーニングなどテクノロジー分野への興味・関心会員管理システムやSaaSツールを活用した業務改善、プロジェクトマネジメントのご経験ビジネスレベルの英語力（海外企業・研究機関との連携プロジェクトに関心のある方） Language Skills Japanese (native level) English (business level or above) 【語学力】日本語（ネイティブレベル）英語（ビジネスレベル以上） ●Work location Tokyo Ryutsu Center A Bldg. AW4-5, 6-1-1 Heiwajima, Ota-ku, Tokyo 143-0006, Japan ●勤務地東京都大田区平和島6-1-1 東京流通センターA棟AW4-5 ●Other While remote work is possible, this role is primarily expected to be office-based. Most of our engineers and researchers also work on-site, conducting research and development directly in front of the robots. ●その他リモートワーク可ではありますが、原則として出社での勤務を想定しています。エンジニアや研究者も多くは出社し、ロボットを前に研究開発に取り組んでいます。 ●Our Office We currently operate out of a spacious office and research facility of over 1,000 m² located in the Ryutsu Center area. In this space, our business teams and engineering teams work in close collaboration, advancing both day-to-day operations and R&D with AI robots always close at hand. The facility is frequently visited not only by members of the AI Robot Association, but also by engineers and researchers from partner companies and representatives from member companies. As a result, it serves as a hub where diverse experts at the forefront of AI and robotics gather and interact. ●オフィス紹介私たちは現在、流通センター内に300坪を超える広大なオフィス兼研究施設を構えています。この空間では、AIロボットをすぐそばに感じながら、ビジネスチームとエンジニアチームが密接に連携し、日々の業務と研究開発を進めています。施設には、AIロボット協会のメンバーだけでなく、協力企業の技術者や研究者、会員企業の方々も頻繁に訪れます。そのため、AIやロボティクスの最前線で活躍する多様な専門家が集う場となっています。 ●Your Colleagues Today, highly skilled engineers and researchers from around the world are part of our organization. Some members have even relocated from overseas to Japan to join our projects on site. We aim to build a globally open R&D organization where diverse talent, regardless of nationality or background, come together, inspire one another, and shape the future. ●働く仲間現在、私たちのもとには世界中から優秀なエンジニアや研究者が参画しています。中には、海外在住の方が来日し、チームの一員としてプロジェクトに参加しているケースもあります。国籍やバックグラウンドを超えて、多様な才能が集まり、互いに刺激し合いながら未来を形づくり、世界に開かれた研究開発組織を作りたいと考えております。 ●HR and Talent Development Programs [Training Programs] On-the-Job Training (OJT) Training through participation in external conferences, including overseas events Compliance training Security training [Internal Programs] Performance reviews twice a year (every half year) In-house study sessions In-house library Support for external training programs [Benefits] Support for book purchases Subsidies for lunch and light snacks Free drinks Commuting allowance (up to JPY 50,000 per month) Monthly company-wide events (AIRoA Circle, social gatherings) Family Day AIRoA-branded shirts and other items provided ●人事・人材開発制度 [研修制度] OJT 海外含む社外カンファレンス研修コンプライアンス研修セキュリティ研修 [社内制度] 年2回の評価制度（半期ごと）社内勉強会社内図書館外部研修支援 [福利厚生] 書籍購入支援ランチ代・軽食代補助フリードリンク通勤交通費支給（上限5万円/月）月次の全社イベント開催（AIRoA Circle, 交流会） Family Day AIRoAシャツなどの提供

Responsibilities

The General Affairs Manager will lead building the operational foundation for the AI Robotics Association (AIRoA), supporting the Board of Directors and committees, managing budgets and contracts, and overseeing back-office operations. This role also involves coordinating with member companies and managing secretariat functions related to communications and event operations.