COR-232 General Affairs Specialist 総務担当 at AI Robot Association

Ota, , Japan -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

General Affairs, Corporate Administration, Meeting Management, Document Control, Contract Management, Budget Management, Office Management, Governance Support, Stakeholder Communication, Business Law Knowledge, Compliance Knowledge, Operations Design, Risk Management, Policy Development, Japanese, English

Industry

technology;Information and Internet

Description

Overview As a General Affairs Specialist at the AI Robot Association (AIRoA), you will be responsible for a wide range of back-office operations that support the overall management of the association. Your work will include supporting the operation of board meetings and various internal meetings (preparing materials, taking minutes, scheduling), acting as the secretariat for events, managing contracts and other official documents, overseeing office supplies and assets, maintaining and improving the office environment, and handling payments and budget-related tasks. As the “behind-the-scenes” backbone of projects that bring AI-powered robot foundation models and data ecosystems to the world, you will collaborate with many members across the organization to keep operations running smoothly. 主な業務内容 AIロボット協会（AIRoA）の総務担当として、協会運営全般を支えるバックオフィス業務を幅広くお任せします。具体的には、理事会・各種会議の運営サポート（資料作成・議事録・日程調整）、イベント開催時の事務局対応、契約書・各種文書の管理、備品・資産管理、オフィス環境の整備、支払・予算管理など様々な業務を行います。AI×ロボット基盤モデルとデータエコシステムを世界に発信するプロジェクトの“舞台裏”を支える総務として、数多くのメンバーと連携しながら業務を推進していただきます。【What Makes the “General Affairs Specialist” Role at AIRoA Unique】 AIRoA is an organization that aims to build a large-scale robot data ecosystem and robot-focused foundation models through the fusion of AI and robotics technologies, accelerating the realization and social implementation of general-purpose robots. We are working to create a future in which robots play an active role in industries facing significant social challenges in Japan, and it is General Affairs that builds the stable “operational infrastructure” to support these activities. Working right alongside cutting-edge R&D and industry collaborations, you will directly experience how the rules and operations you design help move large, high-impact projects forward. 【AIRoAの「総務担当」の醍醐味】 AIRoAは、AIとロボット技術の融合を通じて、大規模なロボットデータエコシステムとロボット向け基盤モデルを構築し、汎用ロボットの実現と社会実装の加速を目指す組織です。日本の社会課題が大きい産業でロボットが活躍する未来づくりに取り組んでおり、その活動を安定して運用する“仕組み”をつくるのが総務の役割です。最先端の研究開発や産業連携が進む現場のすぐそばで、「自分の整えたルールとオペレーションが、大きなプロジェクトを前に進めている」という実感が得られます。【The Appeal of Taking On This Challenge at AIRoA, Just as We Are Getting Started】 Established in December 2024 and beginning full-scale activities in FY2025, AIRoA is very much in its launch phase. Major corporations and startups participate as members, and together with universities and research institutions, we are forming a rare and unprecedented ecosystem. In this environment, you will have the opportunity to think from scratch about “what kind of operational rules, meeting design, and information management are appropriate for this new type of association,” and to build the mechanisms for meeting governance, document management, policies and rules, and office operations. 【スタートを切ったばかりのAIRoAで挑戦する魅力】 AIRoAは2024年12月に設立され、2025年度から本格的に活動を開始した、まさに立ち上げフェーズの組織です。大手企業やスタートアップなどが会員として名を連ね、大学・研究機関も含めた前例の少ないエコシステムを形成しています。「どのような運営ルール・会議設計・情報管理が、この新しい協会にふさわしいか」をゼロベースで考え、会議体や文書管理、規程・ルール、オフィス運営などの仕組みをつくっていける魅力があります。【About AIRoA】 AIRoA was established in December 2024 with two core objectives: “to revolutionize the technology of robot development through the fusion of robots and AI” and “to promote the use of robots in society.” While AI is rapidly advancing worldwide, the shortage of data in robot development has become a critical issue.To address this challenge, we are running a national flagship project funded by NEDO (New Energy and Industrial Technology Development Organization), with an investment of over JPY 20 billion. 【AIRoAの概要】「ロボットとAIの融合によってロボット開発の技術を革新すること」「社会におけるロボットの活用を推進すること」AIRoAは2024年12月に設立された組織であり、この2つの目的を掲げています。今、世界中でAIが急速に発展する一方、ロボット開発ではデータ不足が深刻です。私たちはNEDO（国立研究開発法人新エネルギー・産業技術総合開発機構）から200億円を超える出資による国家プロジェクトを進行しています。 ●Recruitment Background As AIRoA’s multiple R&D projects and joint initiatives with member companies move into full swing, the number of governance and coordination bodies—such as board meetings, committees, and working groups—as well as external collaborations is steadily increasing, and the scope of work handled by General Affairs is expanding accordingly.With continued project growth and stronger governance in mind, we have decided to create a new General Affairs Specialist position. In this role, you will take professional ownership of general affairs operations and lead the development and standardization of AIRoA’s operational infrastructure. ●募集背景 AIRoAでは複数の研究開発プロジェクトや会員企業との共同取り組みが本格化しています。それに伴い、理事会・委員会・ワーキンググループなどの会議体や社外連携も増加しており、総務が担う業務も増えております。今後の継続的なプロジェクト拡大とガバナンス強化を見据え、総務業務を専門的に担い、運営基盤の整備・標準化をリードしていただける総務担当を新たにお迎えすることになりました。 ●Future Mission While steadily running day-to-day general affairs operations — including meeting management, document control, contracts, and office/facility management — you will also be expected to review and standardize existing workflows.In the mid to long term, you will be involved in more upstream “operations design”: developing policies and rules that reflect collaboration with member companies, universities, and research institutions, and building frameworks for risk management and compliance.Ultimately, your mission as a General Affairs Specialist will be to enhance the overall “operational quality” of the association that supports the very forefront of AI and robotics. ●将来的なミッション会議体運営・文書管理・契約・備品／オフィス管理などの総務オペレーションを安定的に回しつつ、既存フローの見直し・標準化に取り組んでいただきます。中長期的には、会員企業・大学・研究機関との連携を踏まえた規程・ルール類の整備、リスクマネジメントやコンプライアンスの仕組みづくりなど、より上流の“運営デザイン”にも関わっていただく想定です。AI×ロボットの最前線を支える協会の「運営品質」を高めることが、総務担当に期待される将来的なミッションです。 Required Qualifications: 3+ years of experience in general affairs or corporate administration (in-house at a business company, startup, etc.) Hands-on experience in managing corporate governance bodies (meetings), document control, and contract/approval (stamping) workflows Basic knowledge of business law and compliance Ability to communicate carefully and effectively with a wide range of internal and external stakeholders 【必須要件】総務または管理部門経験3年以上（事業会社、スタートアップなど）会議体運営、文書管理、契約・押印フローなどの実務経験基本的なビジネス法務・コンプライアンスに関する基礎知識社内外の多様なステークホルダーと丁寧にコミュニケーションできる方 Preferred Qualifications: Experience in general affairs or corporate functions at a startup or in an early-stage organization Secretariat / back-office experience at a non-profit organization such as an incorporated association, foundation, or academic society Experience participating in projects to develop internal policies and rules or to build governance frameworks Experience setting up or relocating offices and establishing systems for equipment and asset management Strong interest in AI, robotics, and deep tech, with a willingness to continuously learn about technical topics 【歓迎要件】ベンチャー／立ち上げフェーズ組織での総務・コーポレート経験一般社団法人・財団法人・学会など非営利法人での事務局経験規程・ルール整備やガバナンス体制構築プロジェクトへの参画経験オフィス立ち上げ・移転、備品・資産管理の仕組み構築経験 AI・ロボティクス・ディープテック領域への興味関心、技術テーマを学ぶ意欲 Language Skills Japanese (native level) English (business level or above) 【語学力】日本語（ネイティブレベル）英語（ビジネスレベル以上） ●Work location Tokyo Ryutsu Center A Bldg. AW4-5, 6-1-1 Heiwajima, Ota-ku, Tokyo 143-0006, Japan ●勤務地東京都大田区平和島6-1-1 東京流通センターA棟AW4-5 ●Other While remote work is possible, this role is primarily expected to be office-based. Most of our engineers and researchers also work on-site, conducting research and development directly in front of the robots. ●その他リモートワーク可ではありますが、原則として出社での勤務を想定しています。エンジニアや研究者も多くは出社し、ロボットを前に研究開発に取り組んでいます。 ●Our Office We currently operate out of a spacious office and research facility of over 1,000 m² located in the Ryutsu Center area. In this space, our business teams and engineering teams work in close collaboration, advancing both day-to-day operations and R&D with AI robots always close at hand. The facility is frequently visited not only by members of the AI Robot Association, but also by engineers and researchers from partner companies and representatives from member companies. As a result, it serves as a hub where diverse experts at the forefront of AI and robotics gather and interact. ●オフィス紹介私たちは現在、流通センター内に300坪を超える広大なオフィス兼研究施設を構えています。この空間では、AIロボットをすぐそばに感じながら、ビジネスチームとエンジニアチームが密接に連携し、日々の業務と研究開発を進めています。施設には、AIロボット協会のメンバーだけでなく、協力企業の技術者や研究者、会員企業の方々も頻繁に訪れます。そのため、AIやロボティクスの最前線で活躍する多様な専門家が集う場となっています。 ●Your Colleagues Today, highly skilled engineers and researchers from around the world are part of our organization. Some members have even relocated from overseas to Japan to join our projects on site. We aim to build a globally open R&D organization where diverse talent, regardless of nationality or background, come together, inspire one another, and shape the future. ●働く仲間現在、私たちのもとには世界中から優秀なエンジニアや研究者が参画しています。中には、海外在住の方が来日し、チームの一員としてプロジェクトに参加しているケースもあります。国籍やバックグラウンドを超えて、多様な才能が集まり、互いに刺激し合いながら未来を形づくり、世界に開かれた研究開発組織を作りたいと考えております。 ●HR and Talent Development Programs [Training Programs] On-the-Job Training (OJT) Training through participation in external conferences, including overseas events Compliance training Security training [Internal Programs] Performance reviews twice a year (every half year) In-house study sessions In-house library Support for external training programs [Benefits] Support for book purchases Subsidies for lunch and light snacks Free drinks Commuting allowance (up to JPY 50,000 per month) Monthly company-wide events (AIRoA Circle, social gatherings) Family Day AIRoA-branded shirts and other items provided ●人事・人材開発制度 [研修制度] OJT 海外含む社外カンファレンス研修コンプライアンス研修セキュリティ研修 [社内制度] 年2回の評価制度（半期ごと）社内勉強会社内図書館外部研修支援 [福利厚生] 書籍購入支援ランチ代・軽食代補助フリードリンク通勤交通費支給（上限5万円/月）月次の全社イベント開催（AIRoA Circle, 交流会） Family Day AIRoAシャツなどの提供

Responsibilities

The specialist will manage a wide range of back-office operations supporting the association, including supporting board and internal meetings, event secretariat duties, document and asset management, and handling payments and budget tasks. A key future mission involves designing and standardizing operational workflows, developing policies, and building frameworks for risk management and compliance.