POSITION SUMMARY:

The Accounts Payable Coordinator will be responsible for the accurate and timely processing of accounts payable data entry and administration. This position will assist in month end closing process as well as other various general office administration tasks.

QUALIFICATIONS, EDUCATION AND/OR EXPERIENCE:

• Two (2) + years of AP experience is required; experience in property management, real estate development or construction is preferred
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures is required
• Experience with Yardi is a plus.
• Must be well organized, detail oriented, and maintain a professional appearance and demeanor
• Must be able to follow standard filing procedures
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills is required
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Must be proficient with Microsoft Office suite.

• Review incoming invoices for appropriate documentation and approval prior to entry into accounting system
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Sort and distribute incoming mail and assist with other office administrative tasks
• Audit and process credit card bills and process check requests
• Assist in W-9 collection
• Ensure vendor contracts, certificates of insurance and other vendor documentation is appropriately filed
• Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
• Assist in month end closing and support accounting team in analysis of monthly expenses and job and project costs
• Maintain files and documentation thoroughly and accurately in accordance with company policy
• Assist with other projects, as needed
• Other duties as assigned