Corporate Admin Staff at TDW

Elkridge, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Coordination, Document Control, Data Entry, Communication, Organization, Time Management, Microsoft Office, Project Support, Confidentiality, Multitasking, Field Support, Scheduling, Expense Tracking, Vendor Management, Onboarding

Industry

Logistics;Transportation;Supply Chain and Storage

Description

About Tidewater: Tidewater, Inc. is a full-service environmental, construction, and facilities firm serving Federal, State, and commercial clients across the United States and abroad. Our success is built on collaboration, quality, and integrity — and we’re looking for an organized, proactive team player to join our San Diego office. ---------------------------------------- POSITION OVERVIEW: The Administrative Assistant – Corporate & Construction Support will provide vital administrative support to both the Construction and Corporate divisions. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and can handle both office coordination and light project support. The position involves handling day-to-day administrative functions, assisting project teams, maintaining documentation, and ensuring smooth office operations. ---------------------------------------- KEY RESPONSIBILITIES: General & Corporate Support: * Answer and direct phone calls and greet office visitors in a professional manner. * Manage incoming and outgoing mail, FedEx/UPS shipments, and supply orders. * Draft, edit, and process correspondence, reports, and internal documentation. * Maintain organized digital and physical filing systems. * Track and reconcile office-related expenses and vendor invoices. * Support company communications, meetings, and scheduling as needed. * Ensure office equipment and supplies are maintained and functioning properly. Construction Support: * Assist Project Managers and Field Superintendents with document control, data entry, and submittal tracking. * Help prepare RFIs, purchase orders, and subcontractor correspondence. * Maintain project binders, logs, and shared drive organization. * Track timesheets, safety certifications, and field employee documentation. * Assist with onboarding paperwork for new project staff. * Coordinate deliveries, equipment rentals, and jobsite supply orders when needed. ---------------------------------------- QUALIFICATIONS: * 2+ years of experience in an administrative, office coordinator, or project assistant role (construction experience preferred). * Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with ADP Workforce Now or SharePoint a plus. * Excellent communication, organization, and time-management skills. * Ability to multitask and adapt between corporate and field-related priorities. * Professional demeanor and commitment to confidentiality. * High school diploma or equivalent required; associate degree preferred.

Responsibilities

The Administrative Assistant will provide vital administrative support to both the Construction and Corporate divisions, handling day-to-day functions and assisting project teams. This role involves maintaining documentation and ensuring smooth office operations.