CORPORATE ADMINISTRATIVE ASSISTANT (5 YEARS EXPERIENCE)

Position: Corporate Administrative Assistant (5 years experience)
Posting End Date: Open until filled
City: Winnipeg
Site: Winnipeg Clinic (425 St. Mary Ave.) – Private Medical Clinic
Department / Unit: Central Administration
Job Stream: Non-Clinical
Union: Non-union Exempt
Anticipated Start Date: (March 2025)
FTE: 1.0 Full-Time MAT Leave Term (18 months)
Anticipated Shift: Days (with some flex hours as required)
Daily Hours Worked: 0800-1630 (8:00am – 4:30pm) – (7.5 paid hours with 1-hour unpaid lunch)
Annual Base Hours: 1950
Salary/Benefits: $25.534 to $30.326 + Potential for Annual Bonus (performance based) & Benefits (e.g. Parking, Dental, Life Insurance, Pension, Paid Vacation, Sick)

EXPERIENCE

• Five (5) or more years of directly related experience in providing executive assistant/administrative assistant support in a medium sized business, preferably in a health care environment or similar type of organization/institution;
• Previous experience providing administrative support to Board Committees and taking minutes for committees and meetings is an asset.

EDUCATION (DEGREE/DIPLOMA/CERTIFICATE)

· Grade XII Manitoba Standards;
· Successful completion of post-secondary Certificate in Business Administration, Secretarial/ Administrative Assistant Program/Executive Assistant program;
· A combination of other education and/or work experience may be considered.

QUALIFICATIONS AND SKILLS

· Confidence and ability to function as a self-starter, demonstrating excellent communication and interpersonal skills, ensuring confidentiality on all matters, and consulting when there is a lack of precedent and the ability to independently complete or ensure completion of detailed corporate administrative services
· Proficiency in use of the Microsoft Office Suite of applications including Word, Excel, PowerPoint, Outlook, etc.
· Keyboarding skills/accuracy with typing speeds of 60+ w.p.m.
· Knowledge and application of Personal Health Information Act (PHIA)
· Knowledge and utilization of Electronic Medical Records (Preferably Accuro) to support administrative processes (audits, addresses, contacts, medical records, communications, etc.)
· Application of methods, techniques and procedures used in the planning, development and delivery of corporate administrative services
· Knowledge and application of relevant Workplace Safety and Health responsibilities for the Clinic
· Application of significant organizational skills with the ability to appropriately plan and prioritize the workload and maintain all key corporate deadlines on behalf of the clinic
· Ability to establish and maintain an efficient office, including both electronic and hardcopy filing systems
· Acting as a liaison and first point of contact with internal and external stakeholders, vendors, and Clinic physicians/staff, interacting with them in a professional and timely manner
· Ability to develop, maintain and update a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports
· Ability to maintain composure in high stress, time-sensitive situations within a changing organizational environment
· Application of analytical skills
· Applying a high degree of integrity and discretion at all times
· Establishing and maintaining trust and effective interpersonal relationships
· Ability to demonstrate a high degree of accuracy while meeting tight deadlines in the work performed
· Demonstrated skills in problem-solving, exercising sound judgment and decision-making
· Ability to apply appropriate communication methods/mediums suitable to the situation
· Ability to actively listen, process and effectively and respectfully manage issues/concerns that arise in an empathetic manner
· Willingness to take on other duties and provide cross-coverage as determined and assigned without strife

PHYSICAL REQUIREMENTS

· Flexibility to work extended or altered hours when necessary;

• Office job with the ability to be mobile throughout the entirety of the Clinic;
• The incumbent must be able to work under pressure to meet competing demands, deadlines, and deal effectively with difficult or sensitive situations.

Education:

• Secondary School (preferred

Experience:

• Executive Assistant/Admin support: 5 years (preferred

Job Types: Full-time, Fixed term contract
Pay: $25.53-$30.32 per hour

Additional pay:

• Bonus pay

Benefits:

• Company pension
• Dental care
• Disability insurance
• Life insurance
• On-site parking
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No weekends

Education:

• Secondary School (preferred)

Experience:

• Executive Assistant/Admin support: 5 years (preferred)

Language:

• English (required)

Work Location: In person
Expected start date: 2025-03-1