Corporate Administrator at Ocorian

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

0.0

Posted On

12 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Administration, Due Diligence, Client Liaison, Statutory Filings, Record Keeping, Invoicing, Team Supervision, Mandarin Language, English Language, ViewPoint, AdEx, NavOne, Excel, Chinese Word, Self-Motivation, Organization, Pressure Management

Industry

Financial Services

Description

Company Description Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. Job Description Purpose of the job To manage a portfolio of companies incorporated in various offshore jurisdictions and to provide corporate administrative services for the companies in the portfolio in a timely and efficient manner. Main Responsibilities To arrange incorporation of offshore companies in various offshore jurisdictions and to attend all incidental matters relating to incorporation and organization of companies To conduct due diligence on clients and on clients companies whether for purpose of incorporation or otherwise To liaise with relevant offshore offices with regards to incorporation, statutory filings, billings, and all incidental matters relating to corporate administration of the offshore companies concerned; To keep and maintain the statutory records and registers of the Company in ViewPoint/NavOne updated and completed; To ensure records and documents of each company in the portfolio kept and filed in DMS are updated and complete; To keep and maintain records of the client contacts, billings parties, and correspondence addresses updated in our systems; To attend clients instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration and general professional services, as the case may be; To attend payment of annual government fees and all incidental matters in relation thereto; To review pre-bills, determine the amount to be billed, issue invoices, and ensure the level of aged WIP less than 30% at all relevant times; To ensure annual fees and annual government fees are accurately recorded in ViewPoint/NavOne and AdEx, review annual invoices issued by other offshore offices and liaise with other offshore offices regarding the issue of annual invoices or revise invoices, where applicable; To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable less than 30% at all relevant times; To supervise and train corporate administrative assistants and other junior staff To participate in the promotion of an atmosphere of cooperation, teamwork, and support within the team; To attend any other specific duties as may be assigned; To assist the Manager and Assistant Manager in handling and managing the portfolio of the team; And any other such duties that might be reasonably required for this role. #LI-DR1 #LI-Hybrid Qualifications Ability to speak/read/write Mandarin is a MUST. Two to four years post qualification experience. Excellent command of written and spoken English and Chinese, fluency in Putonghua is an asset. Capable to work independently with minimum supervision. Good team players, self-motivated, well organized and able to work under pressure, and willing to take responsibility. Knowledge in using ViewPoint, AdEx, NavOne, Excel and Chinese Word is an asset. Adherence to all human resources policies and practices. Punctuality and regular attendance. Successful job performance including meeting productivity standards. Additional Information All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are: We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges. We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be. We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes. We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships. Equal Opportunities for Everyone Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected]. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status. Region: APAC Jurisdiction: Hong Kong

Responsibilities

The Corporate Administrator will manage a portfolio of offshore companies, providing timely and efficient corporate administrative services. Responsibilities include incorporation, due diligence, record maintenance, client communication, and supervising junior staff.