POSITION SUMMARY

Join the Professional Tribe LLC team, based out of Salinas, CA, where we provide exceptional business and professional services to food and agribusiness companies in Legal, IT, Human Resources, Purchasing, Finance, and Accounting. As our Corporate Administrator, you will be a vital support resource, delivering administrative excellence while ensuring organization and compliance across a variety of operational areas.
In this dynamic role, you’ll manage a variety of operational and administrative functions - from coordinating projects, preparing and organizing critical documents, and liaising with insurance brokers, to providing support for our real estate portfolio. If you’re proactive, collaborative, highly organized, and comfortable wearing multiple hats in a fast-paced small-company environment, we want to hear from you!

Essential Functions (Duties and Responsibilities)

• Provide high-level administrative support to executive and leadership teams.
• Collects requested data and information from various sources, including email and other correspondence, audits, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Organize and manage legal documents and correspondence, ensuring compliance with regulations and internal procedures.
• Maintain and update company document databases and filing systems, ensuring all information is accurate and accessible.
• Maintain and track organization calendar, records, and archives.
• Handle sensitive information with discretion and maintain confidentiality.
• May conduct research (within skills and expertise) to assist with ad hoc projects or inquiries.
• Coordinate meetings and appointments, preparing agendas and scheduling as necessary; take and distribute minutes for meetings.
• Address and resolve administrative inquiries with professionalism and confidentiality.
• Support audits by providing necessary records and documentation.
• Proactively identify and recommend improvements to processes, systems, and procedures.
• Collaborate with sister companies and support cross-entity projects as needed.
• Assist in managing administrative aspects for multiple LLCs and entities, adapting to a versatile and sometimes ambiguous environment.
• Provide support for the company’s real estate portfolio, including lease coordination, tenant communications, and scheduling maintenance services.
• May occasionally welcome and direct clients and visitors, fostering a positive and professional atmosphere.
• Ability to travel to multi-site locations (primarily within a two-hour drive each way) for project-based needs, typically same-day trips, up to 30% of work time.

Requirements:

EDUCATION/EXPERIENCE

• Bachelor’s degree required.
• At least 3 + years of relevant experience.
• Bilingual (English/Spanish) required.
• Familiarity with legal terminology and business law procedures is advantageous.
• Experience working with insurance brokers, with the ability to serve as a knowledgeable liaison, fostering strong relationships and effectively representing the company.
• Exceptional organizational skills and attention to detail, with a proactive approach to managing tasks.
• Strong written and verbal communication skills, particularly in legal contexts.
• Highly proficient in Microsoft Office Suite; experience with Adobe Cloud and state filing systems is a plus.
• Ability to prioritize multiple responsibilities and manage time efficiently.
• Detail-oriented with a focus on accuracy in document preparation and data entry.
• Quick thinker, capable of resolving unexpected issues while keeping operations on task.
• Familiarity with applicable laws and regulations is beneficial.
• Familiarity with departmental roles and applicable laws or guidelines is a plus.
• Comfortable operating in an environment that involves versatility, multiple properties, and multiple business entities.
• Valid CA Driver’s License.
• Must be eligible and maintain eligibility for company-sponsored vehicle insurance.
  Compensation: $69,000 to $80,000
  The salary range provided reflects the lowest to highest amount we reasonably anticipate paying for this position at the time of posting, and it is further determined by factors such as candidate location and skillset, current labor market conditions, current minimum wage in the area, travel requirements, sales or revenue targets, and additional business needs.
  It is not typical for a new hire to be offered the highest end of the salary range. Pay decisions are made based on the unique circumstances of each candidate and position. In addition to competitive compensation, we offer a comprehensive benefits package, including paid time off, medical, dental, and vision insurance, a 401(k) plan, and other benefits to eligible employees.

PHYSICAL REQUIREMENTS

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities by this job include close distance and color vision.

• This position description does not promise or imply that the functions listed in the Position Summary are the only duties to be performed or that the position may not change, or be eliminated. Employees interested in learning more about the essential duties and responsibilities of this position should complete the Position Interest Form and submit it to the Human Resources Department.

• Provide high-level administrative support to executive and leadership teams.
• Collects requested data and information from various sources, including email and other correspondence, audits, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Organize and manage legal documents and correspondence, ensuring compliance with regulations and internal procedures.
• Maintain and update company document databases and filing systems, ensuring all information is accurate and accessible.
• Maintain and track organization calendar, records, and archives.
• Handle sensitive information with discretion and maintain confidentiality.
• May conduct research (within skills and expertise) to assist with ad hoc projects or inquiries.
• Coordinate meetings and appointments, preparing agendas and scheduling as necessary; take and distribute minutes for meetings.
• Address and resolve administrative inquiries with professionalism and confidentiality.
• Support audits by providing necessary records and documentation.
• Proactively identify and recommend improvements to processes, systems, and procedures.
• Collaborate with sister companies and support cross-entity projects as needed.
• Assist in managing administrative aspects for multiple LLCs and entities, adapting to a versatile and sometimes ambiguous environment.
• Provide support for the company’s real estate portfolio, including lease coordination, tenant communications, and scheduling maintenance services.
• May occasionally welcome and direct clients and visitors, fostering a positive and professional atmosphere.
• Ability to travel to multi-site locations (primarily within a two-hour drive each way) for project-based needs, typically same-day trips, up to 30% of work time