Corporate Assistant Manager (Fund Services) at Ocorian

Luxembourg, , Luxembourg -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

0.0

Posted On

15 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fund administration, Corporate governance, Legal documentation, Board meeting management, Regulatory compliance, AML knowledge, Time management, Communication skills, Interpersonal skills, Problem solving, Attention to detail, Financial services, CSSF regulations, IT skills

Industry

Financial Services

Description

Company Description Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. What’s In It For You Competitive salary We are globally hybrid with 2 days in office (please check the specifics for this role during interview process) Flexible working hours Pension Private medical insurance Dental plan Life assurance Income protection & Critical illness Job Description Purpose of the job To be the first point of client contact on day to day matters and amongst others will be responsible for legal and corporate governance issues for a dedicated clients portfolio (mainly Luxembourg Funds). Main responsibilities Assisting clients to prepare/review draft and legal documents, from A-to-Z full company life cycle with support of the supervisor Liaising with internal parties and also authorities, notaries, lawyers and any other external parties Organizing board meetings and drafting/review board minutes and resolutions with support of the supervisor Preparation/review of board packs, coordination of board and shareholder meetings. Attendance at client board meetings and preparation/review of minutes Provide assistance in the context of constituting new entities and liquidations, and also draft/review legal documentation Supervising the collection of signatures of documents and the maintenance of the files of client companies in accordance with the procedures Ensuring the supervision of the following-up of the day-to-day recurrent operations, client requests and attending the periodic clients’ calls Ensuring adherence to the use of internal tools and compliance with Ocorian policies and procedures at all times and participate in their ongoing development Ensuring compliance with regulatory requirements Preparing/reviewing and filing the mandatory requisitions with the trade register Assisting the supervisor, providing daily support as requested #LI-DR1 #LI-Hybrid Qualifications Bachelor's degree in law/business administration (at least) and/or experience as assistant manager / any other training certifications in the legal field will be a strong advantage in your application. Fluency in English (written and oral), with any other language (French, German,…) being considered as an advantage 4-7 years of experience in the same field in Luxembourg (fund’s sector, in particular in corporate matters) The ability to work independently and capable to prioritise tasks as appropriate The ability to work under a certain level pressure and meet deadlines Strong organisational and time management qualifications, attention to details and ability to work methodically and accurately Flexibility, energy and enthusiasm Team spirit Knowledge, skills and experience Professional manner, demonstrating excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels Comprehensive understanding and technical knowledge of funds’ administration Strong interest in financial services/working within a regulated environment (CSSF) AML knowledge will be an advantage Strong IT skills Ability to draft and review legal documents Ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the supervisor Diligence and care in all aspects of the job, in particular with regard to client data and the maintenance of records Problem solving – being able to review the situation and determine an alternative course of action to achieve the desired goal Additional Information All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are: We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges. We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be. We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes. We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships. Equal Opportunities for Everyone Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected]. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status. Region: EMEA Jurisdiction: Luxembourg

Responsibilities

The role involves acting as the primary point of contact for a portfolio of Luxembourg funds, managing legal and corporate governance matters. Responsibilities include organizing board meetings, drafting legal documents, and ensuring compliance with regulatory requirements and internal policies.