Corporate Assistant at West USA Realty, Inc.

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft 365, Excel, Word, Outlook, SharePoint, Data Entry, Administrative Support, Accounting Support, Document Processing, Organization, Communication, Research, Compliance, Scheduling, Records Management, Attention to Detail

Industry

Real Estate

Description

CORPORATE ASSISTANT West USA Realty – Corporate Office POSITION OVERVIEW We are seeking a highly organized and detail-oriented Corporate Assistant to support multiple departments within our corporate office. This role plays a key part in keeping daily operations running smoothly by assisting leadership, accounting, and operations teams with administrative, data, and coordination tasks. ---------------------------------------- KEY RESPONSIBILITIES * Maintain and update data across internal systems, spreadsheets, and accounting platforms * Review and verify information for accuracy; resolve discrepancies * Process internal documents, commission files, and corporate records * Organize and maintain digital and physical filing systems * Conduct research related to real estate files, vendors, and operations * Prepare reports, summaries, and materials for leadership * Assist with audits, compliance requests, and document preparation * Support cross-department coordination and track follow-ups * Provide administrative support including scheduling and communications * Assist accounting and processing teams with daily tasks and documentation ---------------------------------------- QUALIFICATIONS * 2–4 years of administrative, operations, or accounting support experience * Strong proficiency in Microsoft 365 (Excel, Word, Outlook, SharePoint) * Exceptional attention to detail and organization * Ability to manage multiple priorities in a fast-paced environment * Strong communication skills (written and verbal) * Ability to handle confidential information with professionalism ---------------------------------------- WORK ENVIRONMENT * Full-time, in office, Monday–Friday * Corporate office setting with occasional travel to branch locations or events * Primarily desk-based, computer-focused work ---------------------------------------- WHY THIS ROLE MATTERS This position is critical in supporting the backbone of our corporate operations—ensuring accuracy, efficiency, and seamless coordination across departments.

Responsibilities

The Corporate Assistant provides administrative and operational support across multiple departments, including leadership and accounting. Key tasks include maintaining internal data systems, processing commission files, and preparing reports for leadership.