Internal Job Title
Corporate/Human Resources Administrator
External Job Title
Corporate/Human Resources Administrator
Department
Finance, HR, & G&A
Reports to

DESCRIPTION

The Corporate/Human Resources Administrator is responsible for assisting the executive team supporting the human resource department maintaining general office needs and managing the front desk. The Corporate/Human Resources Administrator plays an important role in strengthening the desired culture of the company and often acts as the first impression of the company to external parties.

QUALIFICATIONS:

The following requirements are necessary to perform the job successfully.

• High school diploma required
• Requires a minimum of two years’ experience in front office or human resources administrative role
• Highly motivated and positive attitude
• Must possess excellent all of the room follow up skills
• Ability to handle confidential and personal information
• Excellent and interpersonal and communication skills both verbal and written
• Demonstrated ability to develop and maintain collaborative relationships among all levels of an organization
• Computer literacy with the Ms. office suite

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions for this role include but are not limited to

• Provide outstanding customer service to visitors and employees.
• Front desk management such as checking in and out all visitors, issuing and tracking visitor badges, keeping the front lobby area professional and presentable.
• Ordering and tracking office supplies and equipment as needed.
• Adhering to the allocated budget and spending requirements for applicable company perks, events, and necessities.
• Coordinate travel plan arrangements as directed by the executive team including flights, hotels, and event registrations.
• Company perks coordination for monthly potlucks, weekly catered lunches, celebrations for holidays, birthdays, anniversaries, etc., for ordering, pick up, set up and clean up as necessary.
• Assist with the planning and company events such as the annual picnic, holiday party, lunch and learns, spirit events and volunteer events.
• Maintain the office calendar for birthdays, anniversaries, holidays, events, etc.
• Meeting and conference room preparation for executive and company wide meetings.
• Support the executive team with arranging board meetings, board check in calls, and board dinners.
• Assist with the management of vendors such as those related to company parks, events, cleaning, maintenance, and safety etc.
• General office upkeeping for areas such as lunchroom the supply room.
• Maintaining the lunchroom and sharing a welcoming environment and fully stocked snacks and beverages.
• Covering the phones for customer service when they are not available.
• Assist with the organization and distribution of incoming and outgoing mail and packages.

Human Resources Support:

• Assist with recruiting activities including job postings and scheduling interviews.
• Help coordinate onboarding and offboarding processes, ensuring completion of necessary documents and orientation tasks.
• Maintain and update employee records in the HRIS system, ensuring compliance and confidentiality.
• Assist with tracking employee leaves of absence, including FMLA, CFRA, and workers’ compensation, and assist with necessary documentation.
• Support benefits administration by working with the Benefits Specialist and insurance broker to assist with employee inquiries, enrollments, terminations, and changes.
• Assist with training administration, including tracking completions and scheduling sessions (e.g., harassment and safety training).
• Help prepare reports related to headcount, turnover, compliance, and other HR metrics.
• Respond to basic employee inquiries or escalate as needed.
• Other duties as assigned.

QUALITY TRAINING REQUIREMENTS AND RESPONSIBILITIES

Responsible for maintaining up-to-date knowledge of relevant Quality Management (QMS) procedures supporting QMS processes as required.