Corporate Legal Assistant at WELL Health Technologies Corp

, , -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

85000.0

Posted On

15 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Governance, Entity Management, Compliance, M&A Transactions, Lease Administration, Legal Operations, Attention to Detail, Organizational Skills, Communication Skills, Microsoft Office Suite, Corporate Management Software, Confidentiality, Collaboration, Proactivity, Time Management

Industry

Description

Entity: WELL Health Technologies Corp. Job Title: Corporate Legal Assistant Location: Vancouver, BC (Hybrid) Job Class: Full-Time, Permanent Salary Range: $70,000 - $85,000 CAD per annum About WELL Health Technologies Corp. WELL Health Technologies Corp. is a technology-enabled healthcare company whose mission is to positively impact health outcomes by empowering and supporting healthcare practitioners and their patients. WELL’s comprehensive practitioner enablement platform provides cutting-edge tools including Electronic Medical Records (EMR), telehealth, data protection, and revenue cycle management solutions. WELL, owns and operates Canada’s largest network of outpatient medical clinics and offers one of the leading telehealth services nationwide. We are proud to foster an innovative, inclusive, and collaborative environment that values growth and excellence. Position Summary We are seeking a highly organized and detail-oriented Corporate Legal Assistant to join our Legal team. This role will support the ongoing corporate governance, compliance, and operational activities of WELL Health and its subsidiaries across Canada and the United States. The successful candidate will manage corporate records, assist with filings, support M&A transactions, and ensure timely compliance with legal and regulatory requirements. The ideal candidate will thrive in a fast-paced environment, be proactive, and have strong communication and time management skills. What you will be doing * Corporate Governance: Maintain and update corporate records and minute books; prepare board and shareholder resolutions for corporate changes and transactions; process changes in ownership, directors, and officers by filing required forms and resolutions. * Entity Management & Registrations: Manage incorporations, continuances, amalgamations, extra-provincial registrations, and business/trade-name registrations and renewals across provinces. * Annual Compliance (Canada): Prepare and file annual returns for all entities and extra-provincial registrations; track annual filing deadlines and ensure timely submissions. * U.S. Compliance: Coordinate state annual reports, franchise tax filings, and other mandatory submissions; liaise with registered agents; maintain a calendar of U.S. compliance dates to keep subsidiaries in good standing. * Municipal Licensing: Obtain, renew, and amend business licences for clinics and physician practices; ensure each location meets municipal requirements and renewal cycles are tracked. * Transaction Support (M&A): Conduct due diligence searches; assist the Legal team in coordinating closing agendas and organizing closing documentation; manage post-closing deliverables by tracking critical dates; draft notices and receipts; update corporate records accordingly. * Lease Administration: Review leases, summarize key terms (term, renewal, rent, and escalations), maintain a lease tracker, and provide lease information to Operations and Finance upon request. * Legal Operations & Administration: Process incoming invoices from legal vendors; maintain legal accounting and operational trackers; support Legal, Finance, Insurance, HR, and Operations teams with administrative and compliance needs. You have * Minimum of 3 years of experience in corporate law, governance, or a similar legal support role. * Strong understanding of corporate filings, registrations, and compliance requirements across Canadian jurisdictions (U.S. experience is an asset). * Experience supporting M&A transactions and maintaining complex corporate structures. * Exceptional attention to detail, organizational, and multitasking skills. * Strong proficiency in Microsoft Office Suite and corporate management software. * Excellent written and verbal communication skills. * Ability to maintain confidentiality and demonstrate discretion with sensitive information. * Collaborative and professional approach with the ability to work cross-functionally. The salary offered for this position falls within a specified salary range and will be determined based on a variety of factors, including but not limited to the candidate's experience, qualifications, skills, and the specific needs of the organization. At WELL, we believe in fair and equitable compensation, and our goal is to offer a competitive salary that reflects the value and expertise of the selected candidate. WELL, is committed to supporting a diverse, inclusive, and accessible workplace. We welcome and celebrate the diversity of applicants and team members across ability, race, gender identity, sexual orientation, and perspective. We strive to create an inclusive workplace where differences are celebrated and fuel our success – this is the WELL Way! WELL has been independently certified as a Great Place to Work® by Great Place to Work Institute® Canada, an achievement that reflects the company’s strong commitment to creating a workplace culture centered on trust, inclusivity, and employee well-being, aligning with its ‘Healthy Place to Work’ ESG strategy pillar. [https://well.company/esg-report/] Want Read more about us: https://stories.well.company/ [https://stories.well.company/]

Responsibilities

The Corporate Legal Assistant will support corporate governance, compliance, and operational activities for WELL Health and its subsidiaries. Responsibilities include managing corporate records, assisting with filings, supporting M&A transactions, and ensuring compliance with legal and regulatory requirements.