CORPORATE OFFICER / LEGAL ASSISTANT- (M/F)

Atoz Services is a high-end independent domiciliation firm offering a comprehensive and integrated range of accounting and legal secretary services.
We are a firm of seasoned partners and hand-picked professionals from top global firms. Our team has in depth experience in serving even the most demanding clients. We advise on and deliver solutions for sophisticated local and global players.
In order to support our expansion, we are currently looking to recruit a:

JOB DESCRIPTION

Your main responsibilities:

• Handle the preparation of contracts, agreements and reports
• Coordinate signature gathering and perform due controls on collected documents (signature, legislation, administrative follow-up)
• Prepare the wire instructions for the review of the company’s representatives and ensure due execution of payments
• Coordinate and prepare board/shareholder meetings
• Maintain the shareholders’ register up to date
• Handle all legal filing at the Luxembourg Business Register (RCS)
• Coordinate the legalizations, notarizations and apostilles process
• Provide administrative support to the team with the preparation of procedures regarding company secretarial services
• Liaise with notaries and other service providers
• Handle general administrative tasks

Your profile:

• You have completed your bachelor’s degree in law and/or have a first experience in a corporate services organisation
• You know how to work autonomously and prioritize tasks
• You are very well organized, flexible, and have excellent communication skills which will allow you to play a central role in the team
• You are a positive thinker, solution finder, a flexible team worker and stress resistant
• You are able to work under pressure and meet deadlines
• You have excellent written communication and drafting skills
• You have a thorough command of MS Office applications (Word, Excel, PowerPoint) and are equally comfortable at typing and proof reading
• Confidentiality and discretion are required
• You are able to take initiatives and you are proactive
• You have a good command of English and French; any other language will be an advantage

We offer:

• An interesting and challenging position in an exceptional and stimulating work environment
• Support in your personal development through well-tailored local and international training

You may also send your curriculum vitae and cover letter by email or post:
recruiting@atoz.lu
ATOZ – HR Department
BP 2071
L–1020 Luxembourg

• Handle the preparation of contracts, agreements and reports
• Coordinate signature gathering and perform due controls on collected documents (signature, legislation, administrative follow-up)
• Prepare the wire instructions for the review of the company’s representatives and ensure due execution of payments
• Coordinate and prepare board/shareholder meetings
• Maintain the shareholders’ register up to date
• Handle all legal filing at the Luxembourg Business Register (RCS)
• Coordinate the legalizations, notarizations and apostilles process
• Provide administrative support to the team with the preparation of procedures regarding company secretarial services
• Liaise with notaries and other service providers
• Handle general administrative task