Corporate Payables Assistant at Filinvest Group

Manila, National Capital District, Philippines -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

0.0

Posted On

05 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Vendor Management, Document Validation, Cost Charging, Tax Verification, Journal Vouchers, Payment Processing, Report Preparation, File Maintenance, Customer Service, Team Performance Monitoring, Compliance, Smartsheet, Payment Tracking, Finance Duties

Industry

Hospitality

Description

Accounts Payable (Disbursements): Receive and validate Request for Payment (RFP) and Revolving Fund for Cash Advance (RFCA) packages, ensuring document completeness and accuracy. Ensure proper cost charging, validate supporting documents within standard rates, and verify tax applications (e.g., VAT, EWT, CGT). Prepare and maintain vendor ledgers to reconcile billing progress with accomplishments (if applicable). Prepare and process journal vouchers, debit notes, cash allocations, and billing charges. Generate payment entries, including the preparation of Form 2307. Record and prepare adjusting entries for payment cancellations, telegraphic transfers, and floating transactions. Implement and maintain monitoring systems to track all processed payments. Enroll East West Bank Corporate (EWBC) requests into the e-settle platform. Personnel Management: Ensure team performance aligns with established OKRs (Objectives and Key Results) and development plans. Monitor team compliance with HR policies in day-to-day operations. Payables Reports: Prepare and submit monthly OKR outputs, including schedules and summaries. Compile reports for Sapphire, Intercompany transactions, Statements of Account (SOA) due to/from, Funding, CWT, and CGT forms. Prepare reports as requested by management, internal teams, or external vendors. Update and maintain Smartsheet trackers for payment status, attachments, and processing details. File Maintenance: Ensure accurate filing of documents and adherence to weekly filing schedules. Vouch and verify Check Vouchers (CVs) in preparation for archiving. Maintain cleanliness of the work area and participate in spring cleaning and records organization activities. Customer Service & Other Tasks: Respond promptly and courteously to inquiries from internal stakeholders and external vendors. Perform other finance-related duties as may be assigned by the Controller or Finance Leadership.

Responsibilities

The Corporate Payables Assistant is responsible for validating payment requests, ensuring document accuracy, and processing various financial transactions. Additionally, they will prepare reports and maintain vendor ledgers while ensuring compliance with HR policies.