Corporate Receptionist

at  Citco

ABOUT CITCO:

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients’ needs.
For more information about Citco, please visit www.citco.com

The Business Services Administrator is responsible to perform administrative and tangible tasks to support the Facilities group and general staff of Citco Canada. Main areas cover mail services, shipping and receiving, document control, printing services, IR admin support and general office and facility services.

• You will be responsible for the front reception desk. Main duties include receiving staff and guests, answering phone calls, catering and general administration.
• Meet and greet guests in a friendly and professional manner as they arrive into the reception area.
• Answer the main phone line on Avaya system, redirecting calls and handling general inquiries with tact and diligence.
• Redirect deliveries to the appropriate receiving locations.
• Administer and distribute security cards.
• Prepare and receive visitors including employees from other Citco office, new hires, interviewees, clients, and vendors.
• Book and manage meeting rooms.
• Complete various reports and lists as required.
• Order and confirm all catering requirements for events including monthly breakfast, monthly birthday celebrations, client visitations, etc.
• Follow all documented policies and procedures such as Reception procedures.
• Perform other tasks as required.