Corporate Receptionist & Facilities Assistant at Careers @ MUFG Pension & Market Services

Parramatta, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Administrative support, Facilities management, Customer service, MS Office, Outlook, Excel, PowerPoint, Interpersonal skills, Attention to detail, Planning, Written communication, Oral communication, Problem solving, Teamwork

Industry

Financial Services

Description

About the role As a Receptionist / Facilities Management Officer you will be responsible for providing administrative support to a number of teams within the business and ensuring the smooth running of the Front of House function. **Permanent Full-time opportunity, Open to Sydney CBD location only** What You’ll Be Doing * Deliver excellent customer service to colleagues/teams, clients and suppliers and ensure high standards of service deliverance are maintained. * Dealing with all enquiries and resolving any problems over the phone or in person. * Maintain security by following procedures; monitoring logbook; issuing visitor badges. * Reception Duties, including maintaining safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity by documenting and communicating actions, irregularities, and continuing needs. * Organising meeting room calendars and the hospitality requirements for management meetings and presentations * Assisting with H&S processes including First Aider and Fire Warden responsibilities (training will be provided * Liaise with building management and external service providers. * Co-ordinate all building maintenance services including air conditioning, electrical/cabling, cleaning, plants, security * Manage office facilities by providing recommendations and organising purchase/lease/maintenance of office furniture and equipment, courier services, etc. * Arranging payment of invoices for products & services and ensuring appropriate cost centre allocation for all costs. * Arrange purchase of stationery, office furniture & equipment, IT equipment & accessories. What You’ll Bring * General reception and administrative experience * Excellent and up to date working knowledge of MS Office, Outlook, Excel and PowerPoint. * Good interpersonal skills * High degree of accuracy and attention to detail * Well organised and a good planner * Good written and oral communication skills * Able to use own initiative and the ability to work through issues and problems * A dedicated team player Some of our Employment Benefits * Purchased Leave, Parental Leave, Volunteer Leave, Gender transition leave, Well-being leave * Employee Recognition Program - to recognise people who are demonstrating our values and Company purpose. * Talent Referral Program * Salary Sacrificing via Superannuation * Employee Assistance Program * Learning & Development - Development at your fingertips via self-paced learning, including educational assistance support * Employee discounts – Access discounted rates and offers from a variety of providers including Bupa and Microsoft! * Novated Car Leasing Culture at MUFG Pension & Market Services We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive, and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of our company and together we will achieve our full potential. We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities. How to apply Ready to take the next step in your career? Apply now with your resume and detailed cover letter highlighting your skills, experience, and why you would be a good fit for the role. Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening checks including police and employment history prior to commencement of employment.

Responsibilities

The role involves providing administrative support and managing front-of-house operations to ensure a smooth office environment. Responsibilities include handling enquiries, coordinating building maintenance, managing meeting room logistics, and overseeing office facility purchases.