Corporate Secretarial Assistant ( Legal ) – Officer , Hybrid at Citi

Mumbai, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate secretarial, Legal support, Powers of attorney, Compliance, Risk management, Data maintenance, Regulatory reporting, Project management, Communication skills, Attention to detail, Organizational skills, Financial services industry knowledge, Legal customs and practices

Industry

Financial Services

Description

The Corporate Secretarial Services Centre in Mumbai (“Mumbai CSC”) is established to provide centralized support to Corporate Secretarial teams in various locations by performing assigned maintenance and administrative tasks. The Mumbai CSC is currently providing relevant services to Hong Kong with plan for expansion of relevant services to other locations. The Mumbai CSC is hiring a Corporate Secretarial Assistant with job profile of Legal Support Specialist 2 which is a developing professional role. The role requires generally the ability to apply specialty area knowledge in monitoring, assessing, analyzing and/or evaluating processes and data, identify policy gaps and formulates policies and integrate established disciplinary knowledge within own specialty area with basic understanding of related industry practices with a good understanding of how the team interacts with others in accomplishing the objectives of the area. Responsibilities: Performs legal support related to the corporate secretarial function and relevant risk/controls including specifically but without limitation the following: To process requests for issue of powers of attorney (“PoA”) by Citi subsidiaries, monitor & process necessary renewal before expiry of such PoAs, update and maintain a master list of all PoAs issued and arrange certified copies of such PoAs as and when required; To maintain and update the authorised signatories lists for various Citi subsidiaries and to process requests for certification of signing authorities and / or certified copies of relevant lists; To review termination notices issued by HR system against various authorization lists (PoA and authorised signatories) and to update relevant lists with removals as appropriate; To serve as a first point of contact for requests / enquiries relating to corporate / constitutional documents of Citi subsidiaries (such as KYC requests and account opening requests) and arrange for certified copies to be provided as appropriate; To provide centralized support in raising requests for data updating in Citi’s proprietary legal entity platform, following up on necessary approvals and to ensure that data changes are updated in the system within the prescribed deadline; to assist the various legal entities’ lawyers in regular data attestations and to generate legal entity reports for regulatory reporting as and when required; To send regular reminders to shareholders and directors on reporting obligations and follow up on response; To collect and collate reports on directors’ training record for regulatory submission; and Other corporate secretarial duties from time to time assigned by the Regional Corporate Secretariat. Performs varied work requests from multiple sources that may be complex in character and have tight deadlines Liaises with other control and functional business in support of business activities and operations Works closely with the team’s manager to complete tasks assigned Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. Qualifications: 2 - 5 years relevant experience Experience working in corporate legal department, law firm, financial services, consulting, technology firm or related industry Must have effective organizational skills, attention to detail, exceptional verbal communication and listening skills Knowledge of legal customs and practices Project management skills Knowledge and understanding of the financial services industry Bachelors/University degree or equivalent experience Qualified chartered secretary preferred Working at Citi is far more than just a job. A career with us means joining a family of more than 230,000 dedicated people from around the globe. At Citi, you’ll have the opportunity to grow your career, give back to your community and make a real impact. Take the next step in your career, apply for this role at Citi today https://jobs.citi.com/dei ------------------------------------------------------ Job Family Group: Legal ------------------------------------------------------ Job Family: Legal Professionals ------------------------------------------------------ Time Type: Full time ------------------------------------------------------ Most Relevant Skills Please see the requirements listed above. ------------------------------------------------------ Other Relevant Skills For complementary skills, please see above and/or contact the recruiter. ------------------------------------------------------ Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.

Responsibilities

The role involves providing centralized corporate secretarial support, including processing powers of attorney, maintaining authorized signatory lists, and ensuring data accuracy in legal entity platforms. The incumbent will also liaise with internal stakeholders to manage regulatory reporting obligations and support various legal entities with administrative tasks.