Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career — a place to expect more opportunities. If you are focused on results, dedicated to quality, strength and integrity, and possess the drive to succeed, then we are your employer of choice.
Regions is dedicated to taking appropriate steps to safeguard and protect private and personally identifiable information you submit. The information that you submit will be collected and reviewed by associates, consultants, and vendors of Regions in order to evaluate your qualifications and experience for job opportunities and will not be used for marketing purposes, sold, or shared outside of Regions unless required by law. Such information will be stored in accordance with regulatory requirements and in conjunction with Regions’ Retention Schedule for a minimum of three years. You may review, modify, or update your information by visiting and logging into the careers section of the system.

JOB DESCRIPTION:

At Regions, the Corporate Secretary Assistant provides support regarding public disclosure under securities laws in matters affecting corporate governance and assists with the filing of regulatory documentation. This position maintains corporate records, prepares reports required by regulatory bodies, and assists with the keeping of minutes from Board of Directors meetings.
Primary Responsibilities
Prepares and assembles Board and Executive Committee materials and communications
Performs quality control checks of every document that goes to the Board
Files, tracks, and catalogues materials post-meeting
Coordinates and communicates with internal subject matter experts on processes, deadlines, and materials
Prepares securities and corporate governance forms
Prepares external reporting around Director and Executive Officer compensation
Manages the annual and quarterly Directors and Executive Officer questionnaire
Manages review and redactions of Board and Committee materials including coordination with outside counsel
Assists with preparation of Board and committee minutes
Drafts and coordinates review of minutes for Board and Board-level Committee meetings
Maintains Corporate Library
Responds to Corporate Library requests to support regulatory and internal examinations and other reviews
Prepares monthly Regulatory Correspondence Package
Analyzes and reviews corporate record keeping for regulatory purposes
Performs Board Portal administrator functions
This position requires the tracking of time and is eligible for overtime for hours worked in excess of 40 per week under the Fair Labor Standards Act.
Requirements
High School Diploma or GED
Five (5) years of legal secretary, paralegal, legal assistant, or related experience
Experience with maintaining corporate records
Preferences
Bachelor’s degree
Board of Directors documentation experience
Skills and Competencies
Ability to manage complex, high-stakes tasks
Advanced time management skills
Exemplary writing and communication skills
Research skills (corporate records)
Tremendous attention to detail

The Corporate Secretary Assistant helps execute all the day to day functions of the office of Corporate Secretary and Corporate Governance equipping the Board of Directors with the information they need to fulfil their duties, documenting the company’s official actions, and providing records and reports for required public disclosures or regulatory oversight.
Maintains confidentiality and information security
Follows best practice on processes and systems while contributing to ideas for continuous improvement.
Functions as technical administrator for online services (Boardvantage, Nasdaq Questionnaires, OneSpanSign, Sharepoint, Jira)
Experience with corporate or securities law practices, executive communication, or as a C-Level executive assistant preferred
Experience with digital publishing preferred
This position is intended to be onsite. Associates will have regular work hours, including full days in the office three or more days a week. The manager will set the work schedule for this position, including in-office expectations. Regions will not provide relocation assistance for this position, and relocation would be at your expense.
Position Type Full time
Compensation Details
Pay ranges are job specific and are provided as a point-of-market reference for compensation decisions. Other factors which directly impact pay for individual associates include: experience, skills, knowledge, contribution, job location and, most importantly, performance in the job role. As these factors vary by individuals, pay will also vary among individual associates within the same job.
The target information listed below is based on the Metropolitan Statistical Area Market Range for where the position is located and level of the position.