Corporate Secretary Executive - (Remote- India/ Malaysia) at Sleek Property LLC

, , India -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Secretarial Duties, Client Facing, Complex Corporate Secretarial Matters, RQI Appointment, Named Company Secretary, Board Meetings Attendance, Singapore Regulatory Compliance, Companies Act 1967, AML/CFT Requirements, ACRA Compliance, Client Portfolio Management, Statutory Filings, Workflow Improvements, Google Workspace, Microsoft Applications, Productivity Software

Industry

Accounting

Description

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs. We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space. We operate 3 business segments: Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 500 staff with an intact startup mindset. We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Asia-Pacific. We are looking for an amazingly well-rounded Corporate Secretarial Executive to help quickly grow our business in Singapore. You will have a passion for understanding business owners, and an ability to be proactive in taking the extra mile in providing World Class customer service and professional accounting advice to our clients. You will have the opportunity to develop your technical knowledge and work with business across multiple industries. Mission You are expected to prioritise tasks effectively and perform your responsibilities efficiently while working under supervision and managing assigned client matters accurately and in a timely manner. Outcomes You will report to the Senior Corporate Secretarial Executive, Corpsec Manager, or Co-Heads of Corpsec, as determined by organisational structure. You will maintain clear and responsive communication with clients and be available to support the execution of assigned corporate secretarial duties. You will be responsible for delivering quality service to clients within your portfolio, ensuring timely completion of tasks, accurate billing support, proper documentation, and adherence to client service standards. You may be appointed as named secretary for clients within your portfolio and are expected to perform related responsibilities with guidance and supervision. You must plan and execute your work effectively in accordance with the agreed scope of services and statutory deadlines. From the start of your engagement, you are expected to demonstrate foundational knowledge of the Singapore regulatory framework, including but not limited to the Companies Act 1967, AML/CFT requirements, and ACRA compliance matters, particularly as they relate to private limited companies. You are required to develop a solid understanding of client operations and business objectives to support accurate and effective execution of assigned tasks. You will collaborate with internal stakeholders to support operational efficiency, accurate statutory filings, workflow improvements, and compliance with regulatory deadlines. You must uphold professional standards at all times, maintain strict client confidentiality, and contribute to continuous improvement in processes and knowledge development. To do this, you will have: Recognised degree/diploma in Business Administration / Corporate Services / Legal Studies or equivalent. Professionally certified with CGQP qualification and a member of CSIS is preferred. Should you be comfortable with being appointed as the named secretary for clients in their portfolio. Preferably more than 5 years experience in client facing and handling complex corporate secretarial matters including experience being RQI and named company secretary, and attending board of directors meetings. Proven track record of working in a fast paced and technology driven organisation. Good understanding of Singapore regulatory compliance. Hands-on experience with Google workspace and Microsoft applications. Resourceful and experience with various productivity software applicable to facilitate daily work Self-motivated, positive attitude, proactive, highly-organised and detail-oriented. Good interpersonal and communication skills. Able to adapt to VUCA way of thinking and contribute to process improvement efforts. Able to meet tight deadlines. Immediate availability is preferred. Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles: Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us. Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence. Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers. Data driven: We are a data rich business with ~15,000 small customers. Each decision we make can impact many more people than we realise - so it’s critical that we use sound data to support our strategies and review the success of our initiatives. Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise. Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work. People that proactively have tough conversations with kindness build empathy, trust and great working relationships. The interview process The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish. Whether the interviews are held over video call or in person will depend on your location and the role. Introductory Call ( TA Screening) A 30-minute video call with a member of our HR team to discuss your application, explore your career background, and understand your expectations for the role. Technical Round A ~60 minute chat with the Hiring Manager. They’ll discuss your last 1-2 roles to understand your experience in more detail. Soft Skills Assessment A ~45 minute chat with a leadership team, where they will dive into some of your recent work situations to understand how you think and work. Offer + reference interviews We’ll make a non-binding offer verbally or over email, followed by a couple of short phone or video calls with references that you provide to us. +++++ Requirement for background screening Please be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role. This may include using external vendors to verify the below: Your education Any criminal history Any political exposure Any bankruptcy or adverse credit history We will ask for your consent before conducting these checks. Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation. By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates, found at sleek.com. Some other great things about working at Sleek… Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment. Flexibility: This is a remote-first role for employees based in Singapore and India. We offer flexible working hours to help you manage family or personal commitments, as long as deliverables are met and communication is proactive. You’ll also have the opportunity to work remotely from anywhere in the world for up to one month each year. Financial benefits: We offer competitive market salaries along with generous paid time off and holiday schedules. Employees also have access to a flexible benefits scheme that supports home office setup, health, and fitness needs.Certain staff at Sleek may also be eligible for our employee share ownership plan, allowing them to share in the upside of our strong growth trajectory as we work toward listing on a prominent stock exchange in the Asia-Pacific region. Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional. Sleek is also a proudly certified B Corp. Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy.

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Responsibilities

The executive will be responsible for maintaining clear communication with clients, executing assigned corporate secretarial duties, and ensuring timely completion of tasks, accurate billing support, and proper documentation for their client portfolio. This includes planning and executing work according to the scope of services and statutory deadlines, potentially serving as the named secretary for clients under supervision.