Corporate Services Administrator

at  MENA Recruit Pty Ltd

Our client is an international professional services firm and they are wishing to recruit an experienced Corporate Services Administrator to join their busy team.
You will be responsible for the review of business as assigned by the Senior Vice President of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy and such other responsibilities as Senior Management shall from time to time determine.
Corporate Services Administrators are required to be responsible for the administration of their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPUTER KNOWLEDGE

Windows/Microsoft Word/Microsoft Excel/Outlook;
 Experience of ViewPoint corporate administration software highly desirable.

EDUCATION AND/OR EXPERIENCE

The individual must hold an undergraduate degree
 A minimum of 3 years’ experience in company secretarial position gained from professional firms
 Experience in setting up companies in ADGM and DIFC

PERSONAL QUALITIES/SKILLS

Excellent written and oral communications skills are essential
 Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
 The ability to operate with strictest of confidentiality
 Reliability essential
 Fast paced approach
 Ability to work in a team
 Excellent interpersonal skills
 Ability to meet strict deadlines and operate on their own initiative

SPECIAL REQUIREMENTS

Ability and willingness to occasionally work outside normal working hours/days when requested

JOB DUTIES

To assist with the incorporation of ADGM and DIFC entities, including liaising with clients, drafting documents and completed the ADGM/DIFC portal applications
 To deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the " Portfolio “) of
companies and partnerships, originating responses and updating and providing registers and documents as required
 To prepare and file corporate documents with government agencies
 To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
 To maintain internal databases and systems including ViewPoint
 To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
 To review all invoices in relation to the Portfolio and liaise with the client regarding payment of the same
 To follow-up on outstanding accounts receivable within agreed time-frames
 To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate.
 Such other tasks as Senior Management or the Director of Corporate Services may request from time to time

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities, however the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.