Corporate Services Coordinator at Allied Fire Protection

Pearland, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Sep, 26

Salary

0.0

Posted On

20 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Onboarding, Background Screening, HR Reporting, Data Entry, Event Planning, Microsoft Word, Microsoft Excel, PDF Creation, Confidentiality, Organization Skills, Written Communication, Verbal Communication, Presentation Skills, Document Management, Employee Records Maintenance

Industry

Fire Protection

Description

CORPORATE SERVICES COORDINATOR JOB DESCRIPTION Position Summary The Human Resources Coordinator provides high-level administrative support across core HR functions, ensuring efficient, compliant, and consistent execution of processes. This role serves as a key operational partner to the HR team, supporting onboarding, background screening, HR reporting, safety administration, and company-wide initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities across a growing, multi-location workforce. Key Responsibilities * Background Checks & Drug Screening * Serve as backup support for background check and drug screening processes * Coordinate pre-employment screenings, ensuring timely completion and compliance with company policies and state regulations * Track results, escalate issues as needed, and maintain appropriate documentation * Onboarding & Orientation Support * Assist with new hire onboarding processes, including scheduling, communication, and documentation completion * Support new hire orientation sessions and ensure a positive, organized onboarding experience * Coordinate with hiring managers and internal teams to ensure readiness for new employees * Backup for new hire bags and apparel tracking with requesting orders prior to needs Additional Responsibilities * HR Administration & Coordination * Back-up for hotel and travel booking, including Per Diem and license processing * Provide day-to-day administrative support to the HR team, including document management, data entry, and process tracking * Maintain accurate employee records in HR systems and ensure data integrity across platforms * Support HR workflows, including personnel changes, transfers, and employment verifications * Assist in maintaining SOPs, templates, and HR documentation as a single source of truth * HR Reporting & Data Tracking * Generate and maintain recurring HR reports (headcount, turnover, onboarding metrics, etc.) * Assist in tracking key HR metrics and compiling data for leadership reporting * Ensure accuracy and timeliness of HR data used for decision-making * Event Planning & Team Member Engagement * Assist in planning and coordinating company events, meetings, and team member engagement initiatives across all locations * Support logistics, communication, and execution of internal events and programs * Partner with HR leadership to promote culture and engagement initiatives Knowledge: * High School diploma or GED is required; Bachelor’s degree is preferred * Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred * Ability to multi-task and manage competing priorities Work Experience: * Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred Skills and Competencies: * High degree of confidentiality * Excellent written, verbal and presentation skills * Detail oriented with excellent organization skills * Proficient in working with Microsoft Office Products including Word and Excel * Proficient in PDF creation * Must have valid state driver's license and good driving record Physical Requirements * 100% Office Setting, including sitting, some bending, some lifting, walking and viewing

Responsibilities

Provides high-level administrative support for core HR functions, including onboarding, background screenings, and HR reporting. Coordinates company-wide engagement initiatives and maintains accurate employee records and SOPs.