Corporate Services Manager (Administration Manager)

at  Share EV

Job Title: Corporate Services Manager (Administration Manager)
Location: Primarily onsite at our Brisbane office with travel to Gold Coast and other locations as required. Limited opportunity to work-from-home occasionally.
About Us: Share EV is revolutionising eco-friendly transport in Australia through innovative electric vehicle rentals. We’re seeking passionate individuals to join our rapidly growing startup and drive sustainable transportation forward.
The timing: Planned commencement in April 2025 at the earliest, as part of our evolving organisational structure.

Key Responsibilities:

• Provide high-level administrative, strategic planning, and operational support to the CEO and Board on matters such as staff management, financial planning, facility management, and information services.
• Develop and manage Share EV’s administrative, financial, physical, and staff resources.
• Develop and implement administrative, financial, and operational procedural statements and guidelines for staff use.
• Analyse complex resource management issues and initiatives affecting the organisation, preparing associated reports, correspondence, and submissions.
• Provide information and support for financial reports and budget preparation.
• Lead, manage, and develop administrative and general staff to ensure smooth business operations and timely, accurate information provision.
• Represent the organisation in negotiations, conventions, seminars, and public forums, promoting programs and policies across various media platforms.
• Manage daily fleet operations, ensuring vehicle readiness, maintenance, and logistics.
• Oversee 24/7 sales and customer support operations, including after-hours incident management.
• Ensure positive cash flow through accounts receivable/payable management and debt collection.
• Create an effortless and enjoyable EV rental experience for customers.
• Lead with a tech-driven approach to streamline processes and enhance service quality.
• Oversee rental reservations, maintain excellent communication, and resolve issues professionally.
• Provide guidance and training to rental associates.
• Monitor KPIs and optimise operational efficiency and sustainability.
• Collaborate with the team to drive innovation and growth.

Qualifications and Experience Required:

• Bachelor’s degree in business administration, economics, or related field (essential)
• Master’s degree (highly regarded)
• Entrepreneurship and / or innovation training (minimum reputable short course completion required)
• 5+ years of relevant professional experience as an administration manager or similar role, preferably in a successful startup / scaleup
• 3+ years of experience with Electric Vehicles, including detailed operational understanding of Tesla, BYD, and other EV models
• Strong leadership skills
• Exceptional problem-solving abilities and attention to detail
• Excellent communication skills
• Tech-savvy with experience in administration, finance management (Xero), and rental management software
• Passion for sustainability

Benefits:

• Base salary: $85k - $105k pa + superannuation
• Performance-based company success bonuses
• Flexible work arrangements (subject to business needs)
• Limited work-from-home opportunities (approx. one day per week)
• Access to electric vehicles (subject to business needs)
• Impact-driven business environment
• Career growth opportunities in a rapidly expanding industry

Challenges:

• Full-time role with additional hours as needed, including after-hours incident management
• Startup/scale-up environment in a dynamic industry
• Responsibility for developing procedures and guidelines, need to be operate with uncertainty as these are developed
• High-needs and demanding customers and suppliers
• Business-driven travel requirements
• Role commencement in April 2025 at the earliest

How to Apply: Submit your CV and a cover letter detailing your relevant experience and motivation for seeking this role to careers@shareev.au.
Applications close Friday 21 February 2025.
Join Share EV and help propel Australia towards an electric-powered future!
Job Type: Full-time
Pay: $85,000.00 – $105,000.00 per year

Benefits:

• Company car
• Work from home

Schedule:

• 8 hour shift

Supplementary Pay:

• Performance bonus

Ability to commute/relocate:

• Pinkenba, QLD 4008: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Tell us about your knowledge, experience and understanding of sustainability.

Education:

• Bachelor Degree (Required)

Experience:

• relevant professional: 5 years (Required)
• Electric Vehicles: 3 years (Required)

Work Authorisation:

• Australia (Required)

Work Location: In person
Application Deadline: 21/02/2025
Expected Start Date: 01/04/202

• Provide high-level administrative, strategic planning, and operational support to the CEO and Board on matters such as staff management, financial planning, facility management, and information services.
• Develop and manage Share EV’s administrative, financial, physical, and staff resources.
• Develop and implement administrative, financial, and operational procedural statements and guidelines for staff use.
• Analyse complex resource management issues and initiatives affecting the organisation, preparing associated reports, correspondence, and submissions.
• Provide information and support for financial reports and budget preparation.
• Lead, manage, and develop administrative and general staff to ensure smooth business operations and timely, accurate information provision.
• Represent the organisation in negotiations, conventions, seminars, and public forums, promoting programs and policies across various media platforms.
• Manage daily fleet operations, ensuring vehicle readiness, maintenance, and logistics.
• Oversee 24/7 sales and customer support operations, including after-hours incident management.
• Ensure positive cash flow through accounts receivable/payable management and debt collection.
• Create an effortless and enjoyable EV rental experience for customers.
• Lead with a tech-driven approach to streamline processes and enhance service quality.
• Oversee rental reservations, maintain excellent communication, and resolve issues professionally.
• Provide guidance and training to rental associates.
• Monitor KPIs and optimise operational efficiency and sustainability.
• Collaborate with the team to drive innovation and growth