QUALIFICATIONS

• Minimum 3 GSCE’s (or equivalent) including English and Maths
• Finance or bookkeeping qualification /undertaking or Qualified by Experience

PROVEN EXPERIENCE

• Experience of undertaking and awareness of financial procedures and systems such as Xero at least three to five years’ experience
• HR Admin Experience – minimum one year
• Experience of working in a multi-disciplinary team environment
• Experience of utilising ICT Systems to high levels of accuracy – including excel, outlook and word with the ability to create and maintain detailed spreadsheets
• Experience of operating effective payments and credit control systems
• Proven experience of working to financial and other targets and deadlines
• Experience of carrying out balance sheet reconciliations
• Experience of preparing journals for accruals and pre-payment

KNOWLEDGE, SKILLS AND ABILITIES

• Highly competent use of IT, particularly excel
• Commitment to achieving the Chambers’ vision
• Able to contribute positively to the Chambers’ BETTER Values
• Outstanding customer service and relationship building skills
• Professional and friendly approach
• Time management, able to prioritise and achieve deadlines
• Excellent verbal and written communication skills
• Problem solving skills – able to work on own initiative
• High levels of numerical accuracy
• Able to interpret data and produce accurate reports
• Highly organised and able to meet deadlines

SALARY: £26,000 TO £30,000 DEPENDENT ON EXPERIENCE

Schedule:

• Monday to Friday
• 9am - 5pm

Work Location: In person(Office)
Job Types: Full-time, Permanent
Pay: £26,000.00-£30,000.00 per year
Work Location: In perso

JOB PURPOSE

To be responsible for maintaining accurate financial and HR records in accordance with established processes and systems. To provide timely and reliable support to the Head of Finance, ensuring the efficient delivery of all finance, HR, and administrative functions. This includes maintaining ledgers, managing funding and grants, and completing all related processes accurately and within required timeframes. Systems should be used effectively to support both financial and HR operations, contributing to the overall efficiency of the organisation.

KEY RESPONSIBILITIES:

1. Maintain all financial records, including sales and purchase ledgers, efficiently and accurately, ensuring creditors and debtors reports are clean and irregularities and queries are resolved in a timely manner.
2. Updating the budget monthly in Xero and raising reports to enable team wide journal checking against budget variances
3. Operate an efficient and effective purchasing system, ensuring purchase orders are raised, invoices authorised, and payments made in the agreed timescales.
4. Assist in delivering an efficient and effective credit control function, managing the direct debit system, ensuring direct debits are collected promptly and all outstanding invoices are chased promptly and regularly.
5. Invoice membership renewals, raising recharges, monthly export documentation and funding invoices.
6. Carry out banking receipts, manage petty cash systems, only receipts, payments and bank reconciliations.
7. Management of the accounts email box with 24-hour turnaround to customers
8. Ensure the CRM and accounts system data match and deal with any irregularities.
9. Produce reports including membership figures, KPIs, outstanding sales invoices, purchase orders and year-end reconciliations.
10. Assist with the year end audit preparation
11. Go cardless and Stripe maintenance and reconciliation within their own portals
12. Produce monthly reports and prepare /input journals for petty cash, accruals and prepayments to assist in the productions of monthly management accounts and budgets.
13. Accurate VAT coding and detailed VAT report checks monthly
14. Accurate Nominal coding-in accordance with the Regions and project codes
15. Payment run building within the templates and checking verbally of all bank account changes from Suppliers.
16. Saving down all invoices from portals
17. Uploading all invoices into customers portals for payment
18. Payroll journals and payroll associated tasks- saving reports and ensuring cost centres are adhered to.
19. Following a month end closing schedule for all delegated tasks as per closing deadlines
20. Collate, check and pay monthly staff expenses accurately and on time.
21. Assist in budget preparation, cash flow forecasting, accounts preparation, VAT returns, P11ds etc.
22. Assist in the administration duties of the Finance Department, including financial calendar, portal matrices and maintaining accreditations.
23. Responsible for issuing/maintaining Bankline cards and Barclaycards and the bank mandates for three companies
24. Order the monthly stationery requirements, ensuring adequate supplied and obtaining value for money.
25. To lead on use of accounts and CRM system for payments, invoicing etc. and provide training in any financial aspect to staff- using expenses programme etc.
26. Ensure compliance with established procedures, financial regulations and accreditations.
27. Being responsible for ensuring that documents, systems and processes including online HR, contingency plans and induction processes are kept up to date and relevant.
28. Responsible for all HR administration, induction, recruitment onboarding and off boarding.