Corporate Services Specialist at Calgary Foothills Primary Care Network

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Problem Solving, Conflict Resolution, Facilitation, Customer Service, Attention To Detail, Communication Skills, Computer Skills, Microsoft Office Suite, Teamwork, Initiative, Confidentiality, Research, Editing

Industry

Hospitals and Health Care

Description

Employment Type: Permanent FTE: 1.0 FTE (40 hours per week) Work Schedule: Weekdays - Dayshift Summary of Position Reporting to the Director, Membership, Communications and Governance, the Corporate Services Specialist provides cross-functional administrative, coordination and operational support. This role focuses on documentation support for Senior Leadership as well as for the Boards of Directors. Working with a high degree of autonomy, the position coordinates activities, translating strategic direction into actionable plans, agendas, and project deliverables. Key Responsibilities Key aspects of the position may include, but are not limited to: * Governance support, including independent research and preparation of briefing notes for the boards and committees * Work as part of a team drafting board, committee and senior leadership minutes and editing draft minutes created by others * Translate high-level direction into agendas and draft content with minimal guidance * Work as part of a team reviewing and editing organizational policies to achieve a consistent style, tone and approach * Coordinate and advance committee work (e.g., Business Continuity, Culture Committee) with clear project-level ownership and accountabilities * Provide support for Physician - Alternative Relationship Plans (ARP) – including providing guidance and support for the quarterly meetings, liaising with government bodies as needed, ensuring documents have been created accurately and to completion * Lead small projects and complete ad hoc assignments deemed a priority by senior leadership with minimal supervision or guidance * Maintain regular communication with key stakeholders, including community partners, physicians, and health team members and internal departments to ensure alignment and collaboration * Prepare reports, presentations and documents to support project milestones and decision making as needed * Other responsibilities as required Knowledge, Skills & Abilities * Demonstrated ability to manage multiple tasks and projects utilizing excellent organizational and time-management skills * Outcome-driven, utilizing well-developed problem solving, conflict resolution, facilitation and customer service skills * Outstanding attention to detail and a passion for accuracy * Strong oral and written communication skills with the ability to adapt to the audience and desired results * Proven computer skills including working with Microsoft Office Suite (specifically Excel, Visio, and PowerPoint) * Ability to work in a collaborative team environment * Ability to work well independently and take initiative * Ability to thrive in a dynamic, evolving environment * Ability to handle confidential information in a discrete and professional manner Qualifications * Bachelor’s degree in business administration, healthcare management, or related healthcare field required * Experience drafting policies, proposals and briefing notes * Minimum 5 years’ experience in an administrative or relevant role required * Minimum 5 years’ experience in knowledge management or research in an organization of significant size and diversity is preferred * Experience in primary health care is preferred Employment Requirements: * Completion of a satisfactory criminal record check and/or Vulnerable Sector Search. Diversity & Inclusion * Our PCN strongly believes in sustaining an inclusive, respectful and equitable working environment that represents the communities we serve. We are committed to a merit-based selection process that ensures all candidates are considered. We invite people of all ethnic backgrounds, ancestry, religious beliefs, sex, gender identities and expressions, sexual orientation, ages, marital status, family status, genetic characteristics and disabilities to apply for positions within our PCN. Commitment to Truth and Reconciliation * As part of our ongoing commitment to advancing reconciliation and supporting Indigenous communities, we actively uphold Call to Action 23 [https://nctr.ca/about/history-of-the-trc/truth-and-reconciliation-commission-of-canada-calls-to-action/] of the Truth and Reconciliation Commission of Canada. We are dedicated to increasing the recruitment and retention of Indigenous professionals across all levels of our organization, particularly in health and wellness roles and encourage individuals of Indigenous ancestry to apply. If your background matches the qualifications listed above and are looking for an opportunity with a dynamic organization that is making a difference in the community, please submit your resume and cover letter. Please note that only candidates considered for an interview will be contacted. In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, as well as districts 4, 5 and 6 of the Otipemisiwak Métis Government and all people who make their homes in the Treaty 7 region of Southern Alberta.

Responsibilities

The Corporate Services Specialist provides cross-functional administrative, coordination, and operational support, focusing heavily on documentation for Senior Leadership and the Boards of Directors. Key duties include governance support, drafting and editing minutes, translating strategic direction into actionable plans, and coordinating committee work.