Corporate Support Coordinator (Full-Time, Fixed Term) at aspen medical international

Canberra, , Australia -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

0.0

Posted On

14 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Facilities management, Office coordination, Supplier management, Contract administration, Customer service, Communication, Organizational skills, Attention to detail, WHS compliance, Event coordination, Travel coordination, Confidentiality, Problem solving, Time management

Industry

Hospitals and Health Care

Description

Aspen Medical is a global provider of innovative healthcare solutions across a diverse range of clients within the Defence, Mining, Oil and Gas, Government and Humanitarian sectors. We are a world leader in the delivery of exceptional healthcare in any setting, particularly those that are remote, challenging, and under-resourced. We are currently seeking a Corporate Support Coordinator to join our Head Office team in Canberra on a full-time, 6-month fixed term contract, with the possibility of extension. About the Role This is a dynamic, hands-on role at the heart of our Head Office operations. You will be responsible for ensuring the smooth day-to-day running of corporate support functions, providing high-quality administrative, facilities, and coordination support across the organisation. You will play a key role in maintaining a professional, safe, and efficient office environment while supporting internal stakeholders, clients, and suppliers. Key Responsibilities * Act as the first point of contact for visitors, clients, and suppliers, and manage incoming calls, mail, and deliveries * Coordinate meeting room bookings and maintain a professional office environment, including reception, communal areas, and presentation standards * Oversee facilities management, including maintenance, cleaning, security, utilities, and contractor coordination * Manage supplier contracts, invoices, compliance documentation, and WHS requirements, including contractor inductions * Coordinate office services such as stationery, couriers, equipment, ID and access cards * Support pool vehicle coordination, maintenance, and compliance * Assist with events coordination and broader office initiatives * Manage the Privacy Inbox in collaboration with Legal * Support travel coordination activities, including reporting and accommodation bookings * Contribute to continuous improvement of administrative processes * Strong organisational skills with the ability to prioritise and meet deadlines * Excellent communication and interpersonal skills * A high level of customer service and professionalism * Ability to work under pressure and manage competing priorities * Strong attention to detail and commitment to accuracy * Ability to maintain confidentiality * A collaborative, team-oriented approach About You You are a highly organised and proactive professional who thrives in a fast-paced environment and enjoys being the go-to person for office coordination. To be successful, you will demonstrate: Desirable: * Certificate IV in Office Management or a related discipline What we offer: * 6-month full-time fixed term position, with the possibility of extension. * Access to 24/7 Employee Assistance Program (EAP). * Access to employee benefits including gym membership, health insurance, travel discount. * Collaborative and supportive work environment. Apply now! For further inquiries, please contact Muhammad Sulaiman at msulaiman@aspenmedical.com [msulaiman@aspenmedical.com]. Aspen Medical values diversity and inclusion and encourages applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ communities, and those from diverse cultural backgrounds. We also welcome applications from ADF veterans with relevant experience. #LI-MS1 #Canberra

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Responsibilities

The Corporate Support Coordinator will manage day-to-day office operations, including facilities, supplier contracts, and administrative support. They will also act as the primary point of contact for visitors and assist with internal coordination tasks such as travel and event planning.