Correction Records Sentence Computation/Release Officer BORM (20082869) at Ohio Department of Administrative Services

St. Clairsville, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, Sentence Computation, Inmate File Maintenance, DOTS Portal Operation, Court Records Review, Correspondence Management, Release Authorization, Data Entry, Report Generation, Legal File Maintenance, OnBase Document Management, LEADS Research, Arithmetic, English Communication

Industry

Government Administration

Description

This posting is for BORM Job Duties: Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information Maintains correspondence with other agencies and courts for verification of documents and inquiries Reviews inmate records to ensure release of inmate from prison is appropriate Reviews records for compliance with registration laws and DNA testing requirements Operates Offender Watch and computer terminals to receive and transmit confidential information Research LEADS for pending warrants and detainers Coordinates pickup arrangements with detaining authorities Obtains reporting instructions for inmates being released under supervision Adjusts certified release date by earned credit to justify correct release date Enters TC and parole release dates as directed Prepares release of authorization documents for supervisory approval Ensures release authorizations are provided to the prisons for timely release of inmates Enters information in the DOTS Portal and updates and corrects as needed Runs various reports in DOTS Portal and Microsoft software Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy Maintains and updates inmate records by scanning information to OnBase document management system Enters information into DOTS Portal as needed Enters appropriate status and reason codes into DOTS Portal Maintains correspondence with other agencies and responds to kites/inmate inquiries Opens, sorts, and distributes mail Completes other bureau functions as assigned Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws. -Or 9 mos. exp. as a Correction Records Management Officer, 63231. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Records Management

Responsibilities

The officer is responsible for maintaining and updating inmate files within the DOTS/DOTS Portal system by accurately computing and posting sentences, credits, and eligibility dates. This role also involves processing admission documents, coordinating releases, and ensuring compliance with registration and DNA testing laws.