Correctional Administrative Assistant (AA) at CBH Medical

Suffolk, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

0.0

Posted On

07 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Organizational Skills, Microsoft Office, Attention to Detail, Problem Solving, Time Management, Office Management, Payroll Preparation, Meeting Coordination, Filing Systems, Healthcare Knowledge, Medicare Enrollment, Administrative Support, Scheduling, Report Preparation, Vendor Relations

Industry

Staffing and Recruiting

Description

About the role CBH of VA is seeking a responsible and detail-oriented Administrative Assistant to support our managers and employees while ensuring the smooth day-to-day operations of our office. Duties will include making travel and meeting arrangements, preparing reports, maintaining organized filing systems, assisting with scheduling, and managing general office needs. The ideal candidate will have excellent oral and written communication skills, strong organizational abilities, and proficiency with Microsoft Office tools such as Excel, Word, and Outlook, as well as office equipment. Previous experience as a Secretary, Administrative Assistant, or Executive Assistant is required, and familiarity with the healthcare or corrections industry is strongly preferred. What you'll do Answer and direct phone calls; serve as point of contact for staff, clients, and visitors. Organize schedules, coordinate meetings, and prepare accurate meeting minutes. Draft, review, and distribute correspondence, reports, and forms. Maintain filing systems, office policies, and contact lists. Manage payroll preparation, expense reports, and monthly statistics for HSA review. Order and manage office supplies and coordinate vendor relations. Provide administrative support to executives and assist with special projects as needed. Perform other duties and responsibilities as assigned. Qualifications Proven experience as an Administrative Assistant or Office Administrator. Experience with Medicare enrollment processes. Knowledge of office management systems and procedures. Proficiency with office equipment (e.g., printers, fax machines, scanners). Strong computer skills, including MS Office Suite (Excel, PowerPoint, Word, Outlook). Excellent time management and organizational skills with the ability to prioritize and multi-task. Strong attention to detail and problem-solving abilities. Exceptional written and verbal communication skills. High school diploma required; additional qualifications as an Administrative Assistant or Secretary preferred. Benefits: Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule: 8-hour shift Day shift Monday to Friday Experience: Medical Receptionists & Patient Registrars: 1 year (Required) Schedule management: 2 years (Preferred) Records Managers: 2 years (Preferred) Healthcare: 2 years (Preferred) Medicare: 2 years (Preferred) Job Type: Full-time

Responsibilities

The Administrative Assistant will support managers and employees by managing day-to-day office operations, including scheduling meetings, preparing reports, and maintaining filing systems. Additional duties include managing payroll preparation and providing administrative support to executives.