Court Administration Trainee - Municipal Court, Criminal Division at City of Philadelphia

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

46236.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Court Records Review, Case Management System Access, Document Management System Access, Trial Sheet Generation, Order Recording, Form Processing, Quality Control, Calendar Monitoring, Inventory Maintenance, English Usage, Grammar, Microsoft Outlook, Microsoft Word, Microsoft Excel, Judgment, Communication

Industry

Government Administration

Description

Company Description A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The Municipal Court’s Criminal Division deals with misdemeanor and felony charges for adults with a sentence of up to 5 years of incarceration. The Criminal Division also deals with non-traffic summary charges for adults and juveniles. Job Description Position Summary This is a full-time in-person position requiring work directly with the Judiciary, management, criminal justice system representatives, attorneys, and the public. This is work of a training nature, not as a supervisor, but in developing knowledge and skills in court administration. Employees participate as learners in phases of court activities, cross-train in various departments and are assigned based on aptitude. As experience is gained and the full performance level neared, a progressively expanding range and complexity of projects are assigned. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Reviews court records scheduled for hearings or trials for the presence of pertinent legal records and documents, including rulings and notes of testimony; accesses the Common Pleas Case Management System (CPCMS) and the Criminal Document Management System (CDMS) to review the case file; generates trial sheets and distributes them to designated officials within the courtrooms. Records a complete and accurate narrative in CPCMS of all orders, rulings and decisions for every matter before the Court, including continuance requests, trial dispositions, and sentencings. Processes a variety of forms through CPCMS to implement the court’s rulings pertaining to, discharges, appearances in court, payment of fines and/or costs, bench warrants and any other order of the court. Assures the appropriate forms are generated, scanned into CDMS and distributed to the appropriate justice partners to execute the Court’s Orders. Answers inquiries from court officials as to documents and information contained within case files through both CPCMS and CDMS; inform the judge of any new procedures that may impact the implementation of the court’s order; assures judge's signature is present on appropriate documents. Quality controls case scheduling to various calendars adhering to established policies and procedures. Monitors’ accuracy of courtroom calendars by accessing and reviewing various reports in the case management applications. Performs other duties as assigned. MARGINAL FUNCTIONS Maintains supply and equipment inventory for office and orders supplies as needed. Performs related duties as required. ENVIRONMENTAL CONDITIONS Standard clerical, office, and courtroom conditions. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. Competencies, Knowledge, Skills and Abilities Considerable knowledge of English usage and grammar. Knowledge of Microsoft Outlook, Word, and Excel. Ability to learn the principles and practices required in the technical or administrative field to which assigned. Ability to analyze facts and to exercise sound judgment. Ability to present ideas effectively, both orally and in writing. Ability to understand and follow oral and written instructions and to communicate effectively. Ability to establish and maintain effective working relationships with the members of the judiciary, jurors, attorneys, associates, employees, and the general public. The First Judicial District of Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume Qualifications This position is funded for one year and is subject to elimination at the conclusion of the one year period. Work to be performed offsite at remote courtroom locations across the City (for example: 3901 Whitaker & 265 E. Lehigh Avenue). These locations are not all inclusive and other remote courtroom locations may be added as operational needs change. Applicants must have their own means of transportation to and from work and to any required off-site locations AND meet the following other requirements below. 1. Bachelor's degree from an accredited college or university. OR 2. Five years of progressively responsible clerical work with three years served at the supervisory level in court service. OR 3. Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class, which also includes a high school diploma or equivalent. 4. Ability to perform the essential functions of the position. 5. Strong organization and communication skills are a requirement. 6. Successful completion of a criminal background investigation. 7. Must work in person (not remote). Additional Information In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. Salary: $46,236 Discover the Perks of Being a City of Philadelphia Employee: Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx Minimum Education Required: College degree

Responsibilities

This training role involves working directly with the Judiciary and criminal justice system to develop knowledge in court administration, including reviewing case files, generating trial sheets, and accurately recording all court orders and rulings in the case management system. Essential functions also include processing various legal forms, answering inquiries from court officials, and ensuring the accuracy of courtroom calendars.