Court Administrative Officer I - Judgements & Petitions Unit - Municipal Co at City of Philadelphia

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

53363.0

Posted On

05 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

English Usage, Office Management, Supervisory Methods, Administrative Organization, Eviction Processes, Writ Processes, Appeal Process, Excel Proficiency, Data Entry, Spreadsheet Formatting, Communication Skills, Organizational Skills

Industry

Government Administration

Description

Company DescriptionA best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.What we offerImpact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs.Benefits - We care about your well-being.Agency DescriptionThe First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.Work-LifeWorking hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Job DescriptionPosition SummaryThis is administrative work of limited scope and difficulty in the Court service. An employee in this class will serve in a staff capacity as an assistant to an administrator. Work is performed under the direction of the Manager and the Deputy Court Administrator of the Municipal Court, Civil Division.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Essential FunctionsThe following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.Assist in performing CLAIMS User Acceptance Testing, and quality control and assurance of the CLAIMS System. Plan, assign and supervise work of subordinate staff. Provide work direction and training to subordinate staff or volunteers. Review work of subordinates for accuracy and completeness. Assists clients and general public in person and via telephone. Investigates complaints and issues from general public or other offices. Delegates routine situations to staff and responds directly to more complex situations or complaints. Interview pro se litigants. Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records. Collaborates with the Manager and the Deputy Court Administrator to assess the procedures and success of the program. Supervises the distribution of letter/notice generation process for all Civil programs. Prepares written procedural instructions, documents, and forms for technical and clerical personnel and the public. Interacts with the judiciary, judicial staff, attorneys, public, and outside organizations. Makes policy recommendations to Manager and Deputy Court Administrator. Responds to inquiries by attorneys regarding local Court procedures and facilitates compliance with these requirements. Recommends resolutions regarding procedural problems associated with the department. Advises the public, attorneys, and court officials on procedures and rules pertinent to the department. MARGINAL FUNCTIONSMaintains supply and equipment inventory for office and orders supplies as needed.Performs related duties as required.ENVIRONMENTAL CONDITIONSNormal office conditions are standard for this class.In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Competencies, Knowledge, Skills and AbilitiesConsiderable knowledge of English usage and grammar.Knowledge of office management standards, procedures and practices.Knowledge of supervisory methods and practices.Some knowledge of the principles and standards of administrative organization and management.Some knowledge of supervisory methods and practices.Ability to represent the assigned unit in conferences and meetings with the public and private officials.Ability to supervise a staff engaged in varied clerical functions.Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations.Ability to establish and maintain effective working relationships with associates and the general public.Extensive knowledge of the Eviction and Writ processes.Basic knowledge of the Appeal process.Excel proficiency: Data entry, basic formulas, spreadsheet formatting and reports. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resumeQualificationsBachelor's degree from an accredited college or university.ANDOne (1) year of administrative experience.OREquivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute.Ability to perform the essential functions of the position.Strong organization and communication skills are a requirement.Successful completion of a criminal background investigation.Covid-19 Vaccination is recommended. Must work on site (not remote).Additional InformationIn order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.Salary Range: $48,505 - $53,363 Discover the Perks of Being a City of Philadelphia Employee:Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.Parental Benefits: The City offers its employees 8 weeks of paid parental leave.We offer Comprehensive health coverage for employees and their eligible dependents.Our wellness program offers eligibility into the discounted medical planEmployees receive paid vacation, sick leave, and holidaysGenerous retirement savings options are availablePay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

Responsibilities

The Court Administrative Officer I assists in administrative tasks within the Municipal Court's Judgements & Petitions Unit. Responsibilities include supervising staff, assisting clients, and ensuring the accuracy of court procedures.