Court Operations Associate, Civil Filing, Fourth Judicial District (2 Posit at Minnesota Judicial Branch

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jul, 26

Salary

35.44

Posted On

09 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative work, Data entry, Clerical case processing, Customer service, Microsoft Office, Adobe Acrobat, Attention to detail, Communication, Conflict de-escalation, Teamwork, Time management, MNCIS, eFile and Serve, SharePoint, Courtroom support

Industry

Administration of Justice

Description

Hennepin County District Court invites qualified applicants for a Court Operations Associate position assigned to the Civil Division- Civil Filing Department. Civil Filing handles a variety of civil cases including name change applications, implied consent and forfeiture cases, contract disputes, property claims, personal injury and product liability cases, minor settlements and more. Civil Filing Court Operations Associates perform a variety of administrative assignments, both independently and as part of a team, using sound judgment and available resources. This role requires strong attention to detail, proficiency with technology to thrive in a fast-paced, high-volume electronic environment and a commitment to excellent customer service. This AFSCME-represented position is classified as Court Operations Associate. Civil Filing is located on the third floor of the Hennepin County Government Center at 300 South 6th Street, C-300, Minneapolis, MN 55487. Core business hours are 8:00 a.m.-4:30 p.m., Monday-Friday, but hours may vary depending on business needs. Staff in this position work primarily onsite. The relative amount of onsite versus remote work may change depending on business needs. Training is done onsite. Limited remote work opportunities are available to trained staff, depending on business needs. A reliable internet connection will be required if working remotely. Example of Duties Examples listed below may not reflect all duties performed. * Perform administrative work in an office setting, including advanced clerical case processing, data entry, and financial transaction entry using multiple court technology systems. * Review filings for timeliness, completeness, proper document security, and statutory compliance. Determine the appropriate processing steps based on local and statewide policies and procedures and take necessary actions to maintain accurate court records in accordance with applicable rules and statutes. * Provide court information, procedure assistance and appropriate resources to internal and external court customers by responding to inquiries and requests in person, by phone, in writing, and electronically. * Coordinate and collaborate with team members to ensure daily work assignments and case processing are completed accurately, efficiently, and in alignment with division goals and established processing standards. * Provide operational support across all Civil Division lines of business by assisting other civil departments as needed to ensure adequate office coverage and meet workload demands. * Provide courtroom support by communicating effectively and promptly with judicial officers, court reporters, justice partners, and court customers to manage court calendars and meet the operational needs of the court. The Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today! For education requirements listed, the equivalent number of years of related experience may serve as a substitute. Minimum Education and Experience: * High school diploma or equivalent, and one (1) year of relevant job experience OR equivalent amount of post-high school education and experience totaling one year. * Examples of relevant job experience: customer service, administrative work, office, and clerical work. Minimum Knowledge, Skills, and Abilities: * Experience using Microsoft Office, Adobe Acrobat, or other electronic document applications, with the ability to learn other job-related software. * Reliable, with the ability to meet commitments, organize work and keep projects on task. * Ability to work well under pressure in a high-volume fast-paced work environment with excellent attention to detail and accuracy. * Team-oriented, with a positive attitude and the ability to establish and maintain respectful, effective relationships. * Effective customer service and interpersonal skills, with the ability to de-escalate difficult customer interactions and work respectfully with people from diverse backgrounds. * Ability to communicate effectively both verbally and in writing with court staff, court partners, judicial officers, and the public. * Demonstrated ability to be flexible and adaptable to change, with the ability to learn and apply new material and concepts. * Ability to transition from one assignment to another with ease. Preferred Qualifications: * Knowledge and working experience with Minnesota case management system (MNCIS), eFile and Serve (eFS) and SharePoint. * Proficient in Microsoft Office Suite, with the ability to learn other job-related software. * Experience working independently and as part of a team to achieve desired results. * Experience exercising independent judgment to perform a variety of tasks in a professional manner. * Experience with electronic document applications, workflow queues and web-based video and audio platforms. * Courtroom experience. SALARY: The expected starting salary for external candidates is at least $23.50 per hour and may be higher depending on qualifications. Pay will be determined in compliance with the AFSCME contract. Starting salary range for candidates is $23.50 - $28.45 per hour ($49,068- $58,403 annually). The full salary range for this position is $21.45 - $35.44 per hour ($44,787 - $73,998 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of Minnesota employee benefits [https://mn.gov/mmb/segip/]. SUPPLEMENTAL INFORMATION: * This AFSCME-represented position is posted for bidding, internal, and external application simultaneously and will be filled in accordance with the AFSCME contract. * Complete and submit your online application with resume and cover letter attached by April 23 date, 2026, at 11:59pm. * Please contact our recruitment team with questions regarding this posting via email: 4th.human.resources@courts.state.mn.us [4thRecruitment@courts.state.mn.us]; or phone: 612-540-6488.  * All employment offers are contingent upon satisfactory results of a criminal background check. An employment offer may be rescinded if the background check identifies job related convictions. Why Work for Us? Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth. Employee Benefits The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers [https://fa-exco-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/MinnesotaJudicialBranch/pages/16010]. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid. Equal Employment Opportunity It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 4th.Human.Resources@courts.state.mn.us [4th.Human.Resources@courts.state.mn.us]. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds. Internal Applicants If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities [https://fa-exco-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/redwood/internalmobility/opportunitymarketplace/search?optyType=JOB].

Responsibilities

Perform administrative tasks including case processing, data entry, and financial transaction entry while ensuring statutory compliance. Provide operational and courtroom support by assisting court customers and collaborating with judicial officers and justice partners.