Court Operations Associate, Hennepin County, Criminal Centralized Unit (CCU at Minnesota Judicial Branch

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

35.44

Posted On

11 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Integrity, Case Management, Customer Service, Administrative Support, Financial Processing, Microsoft Office, Multi-tasking, Analytical Thinking, Electronic Workflow Management, Legal Document Processing, Collaboration, Attention To Detail

Industry

Administration of Justice

Description

The Hennepin County District Court Criminal Division is seeking to fill a Court Operations Associate position to work in the Criminal Centralized Unit (CCU). This is a diverse, inclusive, and professional environment that promotes equity for all court staff and court customers. Court Operations Associates work individually and in teams using independent judgment along with available resources to perform a variety of administrative assignments. Court Operations Associates in the CCU perform advanced technical clerical work ensuring data integrity of all adult criminal cases, as well as interact with partnering justice agencies with the use of shared integrations. The work is primarily completed using multiple software applications, often simultaneously, to monitor and process electronic workflow queues. The Criminal Centralized Unit supports all teams within the Criminal Division, handling administrative reports and tasks such as processing signed complaints, maintaining bonds, and reviewing data quality. This position is currently working primarily remote with occasional onsite work on a rotation with the team, depending on business needs. Examples of Duties * Constant, timely review, correction, and completion of work using various electronic workflow queues and system-generated reports; could include the eCharging system, case management system, and other systems shared with external justice agencies * Monitor daily error reports and make appropriate corrections * Enter and process criminal complaints; complete pre and post dispositional case updating * Coordinate, communicate, and collaborate with team members to ensure daily work assignments and case processing are completed efficiently and accurately * Provide internal court staff and external justice agencies with excellent customer service, and maintain frequent contact with justice partners to ensure information in the integrated systems is consistent and accurate; resolve issues as identified * Perform daily financial functions including, but not limited to, processing all aspects of cash/surety bonds, reviewing various financial reports, and taking appropriate follow-up action as needed Typical Qualifications Minimum Qualifications * High school diploma and one (1) year of relevant job experience OR equivalent amount of post-high school education and experience totaling one year. * Examples of relevant job experience: customer service, administrative work, office, and clerical work. Minimum Knowledge, Skills, and Abilities * Ability to multi-task and work well under pressure in a high volume, fast paced work environment. * Well organized, detail-oriented and analytical with the ability to use independent judgment. * Team-oriented; ability to establish and maintain effective working relationships, and work respectfully with people from diverse backgrounds. * Ability to communicate effectively and respectfully, both verbally and in writing. * Ability to adapt and be flexible to changes with workload, job assignments, new procedures, and laws * Demonstrated ability to learn, retain, and apply new information; understand and follow oral and written instructions. * Proficient working in multiple software interfaces, including Microsoft Office suite, with the ability to learn other job-related software. Preferred Knowledge, Skills, and Abilities * High level of proficiency in case processing * Knowledge and experience working with integrations from various systems * Knowledge and experience working with cash and surety bonds, or other case-related financial transactions * Knowledge of appropriate procedures for processing a variety of legal documents * Ability to maintain a variety of complex records and prepare reports from such records Supplemental Information Logistics The Criminal Centralized Unit works primarily remote. The onsite office location for this team is at the Government Center downtown Minneapolis at 300 South 6th Street. The standard hours for this position are 8:30 am - 5:00 pm, Monday – Friday, but may vary depending on the assignment and operational needs within the Criminal Centralized Unit. For example, a Court Operations Associate may be required to provide backup coverage for other team members who report to work between 5:00/5:30 am. and 8:30 am. In such instances, the workday hours are adjusted as needed. Salary Range The expected starting salary for external candidates is at least $23.50 per hour and may be higher, depending on qualifications. This position is non-exempt under the Fair Labor Standards Act and is eligible for State of Minnesota employee benefits [https://mn.gov/mmb/segip/]. Instructions for Applying Submit your application with resume attached by June 24th, at 11:59 p.m. Interviews for this position will take place virtually. All employment offers are contingent upon satisfactory results of our background check processes. This AFSCME-represented position is classified as a Court Operations Associate. The position is posted for bidding, internal, and external application simultaneously and will be filled in accordance with the AFSCME contract. Please contact Human Resources with questions regarding this posting via email: 4th.human.resources@courts.state.mn.us [4thRecruitment@courts.state.mn.us]; or phone: 612-540-6488. Why Work for Us? Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth. Employee Benefits The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers [https://fa-exco-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/MinnesotaJudicialBranch/pages/16010]. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid. Equal Employment Opportunity It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 4th.Human.Resources@courts.state.mn.us [4th.Human.Resources@courts.state.mn.us]. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds. Internal Applicants If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities [https://fa-exco-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/redwood/internalmobility/opportunitymarketplace/search?optyType=JOB].

Responsibilities

Perform advanced technical clerical work to ensure data integrity of adult criminal cases and process electronic workflow queues. Coordinate with justice agencies to maintain accurate integrated systems and handle financial functions like cash and surety bonds.