AREAS OF RESPONSIBILITY:

• Maintenance of accounts payable records
• Daily Export of Dolfin listing of Goods Received Vouchers and Goods Returned Slips and importing to Pastel Evolution (AP Interface)
• Ensure that supplier invoices are processed timeously and accurately.
• Ensure that all supplier invoices have corresponding WW PO and are validated by GRN’s prior to posting.
• Liaise with Procurements/Buyers /receiving /stores with regard to invoices queries. (48 Hour Turnover)
• Ensure that all supplier invoices have proper vat and address details of both parties.
• Ensure that all invoices are stamped with a received stamp and captured stamp.
• File supplier invoices received and posted.
• Flag debit balance accounts to the creditor’s supervisor.
• Supplier statement reconciliations and supplier payments
• Reconcile supplier statements received to underlying accounts payable records.
• Follow up with vendors for any missing statements not received.
• Ensure that agreed rebates and discounts are accurately deducted on supplier reconciliations, including new store discounts where applicable
• Resolve any disputes/queries between supplier statements and accounts payable records with suppliers timeously and in a professional manner.
• Provide completed supplier reconciliations to the creditor supervisor timeously.
• Populate the payment batch file in respect of applicable month-end or intra-month payments accurately with amounts due for payment per vendor.
• Stamp invoices and EFT payments stubs with PAID stamp.
• Ensure a complete and accurate understanding of supplier payment terms.
• Ensure all suppliers are paid in accordance with payment terms.
• Assist other creditors clerks where necessary with creditors reconciliations.
• Reporting
• Prepare weekly and monthly reports: age analysis, vendor payment analysis and other adhoc reports as required by management.

Other / ad-hoc

• Assist with Ad-hoc Finance tasks.
• Assist with running Dolfin reports needed for monthly Management Accounts
• Conversion of Stock and Sales Journal and Expense Journal as per Dolfin for import to Evolution

Please refer the Job description for details