YOUR MISSION

The Crew Coordinator plays a pivotal role in administration, scheduling, and operational logistics for the Crew Unit. This includes managing the EasyJob database, ensuring compliance with GDPR, securing competitive supplier rates, and supporting crew travel and accommodation arrangements. The role requires a detail-driven, solutions-focused professional who thrives in a collaborative and fast-paced environment of live events.

Key Responsibilities:

• Database & Scheduling

o Maintain and update the EasyJob database, including crew scheduling.
o Track and manage freelancers’ records, ensuring contracts and documentation are valid.

o Keep crew performance, skills, and training matrices accurate and up to date.

• Contract & Compliance Administration

o Draft freelance contracts, NDAs, consent forms, manpower contracts, and create purchase orders.
o Ensure freelancers pass contractor approval processes and comply with our organization policies.

o Manage crew accreditation processes in conjunction with the Team Lead.

• Logistics & Travel

o Arrange hotel and flight bookings for crew and internal team members.
o Coordinate onboarding for freelancers and crew for specific projects.

o Manage crew holidays, sick leaves and break schedules, ensuring our projects coverage at all times.

• Team & Process Support

o Support the Team Lead in reviewing and improving crew management processes.
o Provide cover for Team Leads and Administrators when required.

o Maintain strong working relationships with Project Management in Event Production and Spatial Experience units.

• Talent Development

o Source and onboard new freelance talent.
o Monitor and review crew performance based on project feedback.
o Promote health, safety, and compliance standards across all Crew activities.

ABOUT US

BeWunder is your turnkey partner specializing in Event Production and Spatial Experiences.
We create inspiring and unforgettable experiences for our clients and their guests. Our renowned and highly-skilled team of industry experts in both live events and permanent construction is well-versed in bridging the gap between vision and reality. We design, deliver and service complex, challenging, and large-scale projects in the field of museums and exhibitions, EXPO and brand pavilions, visitor and experience centers, digital art spaces, live events - both corporate and sporting, as well as conferences and multimedia shows.
Our passion lies in producing multisensory and immersive experiences, a perfect blend of new technologies and content, staged lighting and interactive elements.
With our international track record in Europe, the Middle East and Asia, we are perfectly positioned to realize exceptional projects for our clients around the globe, from initial concept design through to final installation and beyond!

• Database & Schedulin